Job Objective: To coordinate facilities and operational services of the University and ensure that university resources are at all times in a usable state to support learning activities.
Duties and Responsibilities:
Ensure that repairs and maintenance schedules are prepared, approved and implemented procedurally;
Ensure that university facilities are in working condition to support learning;
Manage the security system of the entire University;
Manage the University fleet/transport;
Develop, implement and monitor the infrastructure management and maintenance policy;
Oversee the construction new/renovated facilities;
Oversee the design of new infrastructure;
Ensure facilities and grounds are well maintained;
Identify and recommend short and long-term needs related to infrastructure maintenance;
Prepare departmental annual budget; scheduling expenditures; monitoring costs; analyzing variances etc;
Develop risk management framework for the department;
Coordinate major construction projects for the institution;
Manage the University asset register;
Monitor and evaluate performance of outsourced service providers;
Develop SLAs with the outsourced service providers;
Analyze invoices and follow up payment process with finance department;
Facilities management – space allocation, furniture allocation, arrangement; and
Point of contact in leasing the University’s grounds and facilities to external parties/bodies.
Qualifications and Experience
The candidate should possess the following qualifications and experience
Bachelor’s degree
4 to 5 years relevant work experience
Professional qualification in relevant field
Other Skills and Competences
Financial Management skills;
Report writing skills;
Supervisory skills;
Communication and interpersonal skills;
Attention to detail; and
Ability to work well with both support services staff and higher management.
