Responsibilities
Under the supervision of the Managing Director the incumbent will be responsible for the following duties;
General Administration
Provide administrative support to ensure efficient operation of the office;
Schedule meetings and manage information flow to partners seeking information about the organization;
Carry out administrative duties including minute taking, filing, report writing;
Organizing and ensuring the Director and Deputy are well prepared for meetings.
Assigning and scheduling administrative assignments and expediting administrative process;
Make travel arrangements for staff – this includes travel, visas and accommodation as necessary.;
Ensure smooth operation of equipment through preventative maintenance, maintaining equipment inventories and evaluating new equipment and techniques;
Manage information flow and draft routine personalized correspondences;
Compile office expenses and prepare monthly or quarterly reports.
Contract administration
Assist in day-to-day administration of contracts between the client, and consultants and vendors;
Processes the invoice payments of contractors and consultants;
Oversee any other clerical assignments
Human Resource
Enter, maintain and certify administrative data and records in electronic information systems;
Review and retire cash -related claims and reports;
Provide advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with the leadership team as necessary;
Academic Qualifications
A bachelor’s degree in secretarial studies or other course that gives one qualifications of a certified administrative professional;
Training in IT and computer technology;
At least three years (3) years as an administrative assistant in a high paced, multi-cultural institution.
Training on formal communication and writing will be an added advantage;
Technical skills and abilities
Excellent interpersonal skills and ability to work successfully as part of a diverse team.
Excellent creativity and high-quality writing skills.
Proficiency in MS Office Knowledge, accounting software, database management.
Possess the relevant technology and IT skills including scheduling s prioritization software, presentation software, graphics software, email, use of spreadsheets among others.
Ability to analyze information and make rational decisions.
High efficiency and professional conduct.
Capacity to work in a high paced environment.
Ability to multi-task without compromising the quality of processes and outputs.
Possess good grammar and ability to express him/herself in written and spoken English language.
Maintains discretion and confidentiality.
Exhibits polite and professional communication.
Ability to work independently with minimum supervision.
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Applications from interested parties should be submitted by Friday 24th March 2023 to recruitment@wmgconsultants.org. Submissions must include:We encourage individuals of diverse backgrounds to apply. The position will be on a long-term consultancy basis at a competitive market rate in line with the level of skill and experience that he/she/they possess.
Apply via :
recruitment@wmgconsultants.org
