Job responsibilities
Maintains short, medium and long-term diaries for the CEO; making necessary travel, meeting and other arrangements for appointments.
Makes administrative arrangements and plan for internal and external meetings, conferences and attends as necessary; operating a system to ensure the CEO is fully briefed for meetings, including recommending solutions where appropriate.
Liaises with external bodies with which the CEO requires representation and is involved in as required.
Tracking of progress on agreed issues; follow-up with focal points on deadlines, commitments made, actions taken and coordination of submission of Senior Management’s reports in preparation for relevant meetings
Ensures that all follow-on phone calls, correspondence and paperwork, is completed in a correct, organized and thorough manner
Prepares and edits correspondence, reports, memos, message point, speeches and presentation material as required; noting the need for accessibility in all documentation from all sources.
Sit in weekly HOD meetings, take minutes, keep records of the same and follow up on action items.
Research and follow up of business contacts made through networking and providing feedback to CEO and general management.
Job Qualification
A Bachelor’s Degree in Law or business administration.
Diploma in secretarial studies will be an added advantage.
Proficiency in ICT, use of reporting systems and latest knowledge of office management tools.
Relevant Experience & Skills
At least 5 years of experience in a similar role.
Strong business writing and presentation skills.
must maintain strict confidentiality and also demonstrate the following personal attributes:
Strong ability to establish priorities, work within tight timelines and multi-task
Ability to remain calm and in control under pressure.
Knowledge of project management.
Expert knowledge of Microsoft Office packages particularly Excel, Word and PowerPoint.
Attention to detail and accuracy
Interested & Qualified candidates to visit www.reedsafricaconsult.com or send CV to operations@reedsafricaconsult.com to apply.
Apply via :
operations@reedsafricaconsult.com
