THE OPPORTUNITY
The Executive Assistant will play an integral role in the daytoday support of the Chief Executive Officer. The Executive Assistant will be in charge of handling information requests and performing administrative functions such as drafting and sending correspondence, scheduling meetings and preparing briefing materials, booking and managing domestic and international travel for the CEO, and liaising with our Board of Directors. Additional responsibilities will include supporting event planning and logistics, preparing presentations for the CEO, supporting speaking engagements, and supporting Executive Office initiatives. The successful candidate may also assist in nonroutine correspondence and assembling confidential and sensitive information.
The Executive Assistant will serve as the primary point of contact for a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. The successful candidate will be a selfstarter with the ability to remain organized in a fastpaced environment, a problem solver who loves piecing together logistics, and most importantly, someone who understands the value of highlevel administrative support.
ESSENTIAL FUNCTIONS & CORE COMPETENCIES
Manage high volume of internal and external scheduling requests, maintain calendar, coordinate logistics as they pertain to meetings, proactively identify and resolve scheduling conflicts, and invite/confirm attendees in advance of meetings
Manage a complex calendar that involves multiple timezones, aligning meeting requests with organizational priorities and goals, occasionally schedule and organize meetings across multiple teams in the organization
Schedule and manage travel for CEO, including air, hotel, and other travel needs, as well as creating travel itineraries and briefing packets to prepare CEO for travel
Schedule and manage Senior Leadership meetings involving CEO, quarterly Board meetings and Committee meetings.
Serve as a notetaker in regularly scheduled meetings and coordinate follow up
Add and update information in contact relationship management system (Salesforce)
Update and manage monthly expense reports (Concur)
Maintain all CEO office files in an organized electronic filing system (Google Drive)
Help create a welcoming environment and make sure the office is adequately prepared when the CEO is hosting meetings inoffice with external stakeholders
Perform general administrative and clerical duties
Other duties and responsibilities as assigned
EXPERIENCE AND EDUCATION
Five plus years of experience, as an executive assistant that has worked with CSuite level executives, is required, international NGO experience a plus
Experience working in a remote, global multicultural environment required
Finds joy in being the person who “makes the trains run on time”
Exercises independent judgment and timemanagement to plan, prioritize and organize diversified workload
Selfstarter who enjoys working in a fastpaced environment, demonstrating discretion and organizational savviness that supports a positive work culture
Proactive and willing to ask for help when needed
Demonstrated cultural sensitivity and ability to represent the END Fund respectfully to diverse audiences
Exceptional interpersonal and both written and verbal communication skills
Ability to work independently as well as a part of a collaborative team
Confidence and poise to interact regularly with executives inside the organization as well as partners, foundations, corporate donors, and highnet worth individuals via email, phone, and inperson encounters
Strong organizational skills
Detail oriented
Computer savvy with a demonstrated ability to learn new systems quickly
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jobs.lever.co
