As the Executive Assistant to the CEO, you will be a key member of our team, responsible for managing the CEO’s schedule, coordinating meetings, and handling various administrative tasks.
Job Description:
Are you a highly organized and proactive individual with exceptional communication skills? Are you ready to support the CEO of a dynamic deep-tech startup in a role that is crucial to the company’s success? If so, we are looking for an Executive Assistant with international experience to provide top-notch support to our CEO and Executive Team as needed. Your role will be instrumental in ensuring the CEO’s time is optimized and that the company operates smoothly.
Key Responsibilities:
Calendar Management: Efficiently manage the CEO’s schedule, prioritize appointments, and coordinate meetings, both internal and external. Ensure the CEO is well-prepared for meetings and events.
Communication: Act as the primary point of contact between the CEO and internal/external stakeholders. Handle email correspondence, phone calls, and messages with professionalism and discretion.
Travel Coordination: Arrange travel logistics, including flights, accommodations, and transportation, for the CEO’s business trips and conferences.
Document Management: Organize and maintain important documents, files, and records. Draft, edit, and proofread documents as needed.
Meeting Preparation: Prepare meeting agendas, materials, and presentations. Attend meetings when required, take minutes, and follow up on action items.
Expense Management: Track and reconcile expenses, ensuring accuracy and adherence to company policies.
Event Planning: Assist in planning and coordinating company events, including team meetings, conferences, and special gatherings.
Ad Hoc Tasks: Handle ad hoc projects and assignments as directed by the CEO, which may include research, data analysis, and special initiatives.
Qualifications
Bachelor’s degree or equivalent experience.
Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
Exceptional organizational and time-management skills.
Strong communication skills, both written and verbal.
Proficiency in office software and tools, including Microsoft Office Suite and scheduling software.
Discretion and the ability to handle sensitive and confidential information.
Attention to detail and a proactive mindset.
Ability to work independently and take initiative.
Flexibility to adapt to changing priorities and a fast-paced work environment.
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