About the job
The ideal candidate will provide top-level assistance for the CEO at Luxe Tribes. They should be well-organized and be comfortable responding to emails on the executive’s behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary tasks as requested.
Responsibilities
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Proactively manage, update, and maintain calendar across multiple time zones with attention to accuracy and detail while recognising the need to re-prioritise as business initiatives change
Organizing and scheduling meetings and/or conferences by interacting with internal/external employees/clients to coordinate calendars, prepare materials and facilities, and make necessary arrangements for web connectivity when necessary
Organize departmental and other meetings as required; take minutes of meetings and prepare final reports of proceedings as necessary. Follow through on action items.
Prepare ad hoc projects and research as required
Assist in organizing company’s events, seminars and trainings
Qualifications
Bachelor’s degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
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