Job Summary
To provide executive assistant support to the LKL CEO & executive team.
Job Details
Proactively spots opportunities to add internal and external meetings; interviews, staff meetings, follow up
Assists with scheduling for complex projects as requested by the Executive Team and/or project teams
Acts as gate-keeper, managing their time and workload to enable them to carry out their role and deliver their goals
Manages and maintains calendars; take a proactive forward planning approach to diary management
Keeps ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner
Builds strong relationships across the organisation with internal and external stakeholders
Acts as go-to point of contact for all internal and external communications; fielding emails and messages and managing correspondence as appropriate
Coordinates all travel arrangements; this includes but is not limited to itineraries, flight check-in, transportation to and from airport, etc.
Drafts sensitive correspondence and documents for and on behalf of the Executive Team.
Participates in preparation for key meetings, preparing papers and taking minutes and following up actions as required
Manages and drives multiple projects and priorities at once, including off-sites and large scale events
Process expenses and card returns
Work as part of the Executive Assistance function; collaborating with EA’s across the organisation to share best practice
Requirements
Bachelor’s degree in any field
At least 7 years’ supporting C-level executives.
Previous EA experience is essential
Experience in Financial Services sector
Prior experience supporting a C-Suite executive or senior leader
Knowledge of office management systems and procedures
Knowledge of CRM systems (Microsoft Dynamics), a plus
Proficient using MS Office (Outlook, Word, Excel, & PowerPoint)
Strong attention to detail, highly motivated
Able to exercise good judgement in a variety of situations
Problem solving – able to work with other teams and staff members effectively to reach a viable solution and goal
Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
Ability to maintain and respect confidentiality
Ability to think strategically and contribute to development of departmental model
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
Ability to undertake projects and produce quality and timely results
Ability to juggle several tasks at once, to prioritize and manage own time
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