PURPOSE:
Reporting to General Counsel and Group Company Secretary, the role is responsible for providing administrative support, primarily to the General Counsel & Group Company Secretary, as well as supporting the legal team with project assignments and assisting the wider team. This position requires a high level of discretion and confidentiality, along with the ability to manage relationships both internally and externally.
PRIMARY RESPONSIBILITIES:
Provide administrative support for the General Counsel & Group Company Secretary, understanding and anticipating challenges faced by leadership executives, and managing or rescheduling priorities effectively and proactively.
Work independently, proactively, and use sound judgment skills daily.
Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendars, and assign tasks, etc.
Compose correspondence for the General Counsel & Group Company Secretary’s signature.
Prepare a variety of correspondence, forms, contracts, lists, requisitions, memoranda, letters, complex reports, and other documents; format and proofread materials to ensure accuracy.
Support the requisition of departmental stationery, Request for Proposal (RFP), and Request for Quotation (RFQ).
Edit and finalize agenda items for submission to the Board Secretary.
Coordinate with the General Counsel & Group Company Secretary and the legal team to ensure timely, accurate, and comprehensive agenda items.
Prepare agendas and minutes for departmental meetings and other meetings as assigned.
Serve as liaison between the General Counsel & Group Company Secretary and outside entities.
Conduct research and provide recommendations on special projects and assignments.
Manage incoming and outgoing telephone calls and emails.
Maintain a variety of complex files and records, often involving confidential materials.
Keep and update policy registers, ensuring that all relevant policies are accurately tracked and maintained.
Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions.
Undertake any other related projects and duties as assigned from time to time
Academic and Professional Requirements
Education
Degree in administration, or a Business-Related field
Professional Qualification Certificate of completion of Secretarial Studies is desirable.
Qualifications & Skills Required:
At least 3 years relevant experience in a similar administrative role.
Ability to work independently with minimum supervision
Excellent communication skills – written, oral, presentation, business letter writing and report writing
Excellent records management and filing principles and practice
Budgeting and reconciliation skills are an added advantage
Strong decision-making skills
Critical thinking
Ability to maintain highest levels of integrity and objectivity;
Confidentiality
Willingness to learn and continuously expand technical and business skills in all areas
Flexibility in mobility
Apply via :
careers.cicinsurancegroup.com