Reporting To: Executive Director
Working With: Executive Director, Heads of Departments, Country Directors, Program Team
Duration: One (1) Year
Starting Date: Immediately
POSITION SUMMARY
Under the supervision of the Executive Director and the Executive Assistant, the core function of this position is to support the Executive Office with various administrative processes essential to day-to-day operations. This is a demanding position requiring someone who can be available at the request of the Executive Director and her schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Handling administrative requests and queries from Senior Managers.
Organizing and scheduling appointments.
Planning meetings and taking detailed minutes.
Booking travel arrangements.
Answering and directing phone calls.
Organizing and scheduling appointments.
Developing and maintaining a filing system.
Maintaining contact lists.
Submitting and reconciling expense reports.
Providing general support to visitors.
Liaising with the Executive Assistant to handle requests and queries from Senior Managers.
SKILLS AND QUALIFICATIONS
Diploma in Secretariat Studies, Business Management or related qualification.
Minimum of 2 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
Demonstrated ability to handle confidential information appropriately.
Highly proficient in MS Word, Excel, PowerPoint.
Excellent writing, proofreading and verbal communication skills.
Ability to stay focused, efficient, and effective in managing multiple priorities.
Professional demeanor and ability handle sensitive situations in a calm and professional manner.
Strong interpersonal skills and good judgment.
Proven ability to work independently to achieve accomplishments.
Ability to communicate effectively with all levels of employees and outside contacts.
Experience working in an International arena a plus.
Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
Ability to provide after hour and flexible support a must.
