DESCRIPTION
We are pleased to announce the following vacancy for Executive Assistant in the Finance Division. In keeping with our current business needs, we are looking for a person who meets the criteria indicated below.
Reporting to the Chief Finance Officer, the role holder will provide administrative support and staff functions for the Chief Finance Officer, consistent with the administrative policies, guidelines, and procedures of Safaricom.
Key Responsibilities
Chief’s Office Management
Manage the Chief’s Office by responding to enquiries, correspondence both telephone and written directed to Chief.
Book all meetings for the Chief
Organize and co-ordinate all logistics for Chief meetings (both internal & external)
Filing of all documents and correspondence to and from the Chief’s office.
Management of Executive Staff Records
Maintain all personnel files for the top management (GMs , Chiefs, Directors and HODs)
Management/custodian of ex-staff files on terminations and dismissals
Contractor’s Management
Maintain all contractor’s records
Receive invoices from agencies and landlords
Verify all contractors’ payments against assignment contracts and timesheets and prepare payment schedule for approval by Chief.
Verify the Vodafone inter-company invoice related to contractor expenses before forwarding to Chief for approval.
Reports & Presentations
Prepare and consolidate the divisional reports e.g. Annual reports, Weekly Management reports.
Meeting & Event Management
Organize and schedule divisional meetings
Coordinate events/projects e.g. Teambuilding, etc.
Division Administration
Coordinate the Chief’s office transport & travel i.e. issue taxi vouchers, hotel accommodation
Manage Finance Division stationary budget
QUALIFICATIONS
Must have technical / professional qualifications:
Must have graduated with an upper Second Class honors Degree from an Degree/Diploma in secretarial studies
Overall a minimum of 8 years Administration/PA experience with at least 5 years’ experience as a Senior Personal Assistant to a Head of Department in blue chip company
Good communication skills (written & spoken English)
Excellent organization skills
Experience in working in a big busy financial organization
Team player
Apply via :
safaricom.taleo.net
