About the job
To support the COO in overseeing strategic business initiatives from development through successful execution. This includes being responsible for supporting partnership development, research on local funding opportunities, strategic projects management, and administrative support to the Office of the COO.
Partnerships
Facilitate strategic linkages with GoK, UN Secretariat, UN agencies, NGOs, CSOs and
Private Foundations including liaising with key officials.
Providing information and responding to inquiries in support of Senior Management’s strategic priorities.
Research
Assist with programs that the COO office may be working on by researching or writing reports.
Undertake assignments connected with resource mobilization, representation, advocacy, and liaison, as appropriate.
Research and seek partnership opportunities for SHOFCO with local donors.
Oversee strategic business initiatives from development through successful execution under the guidance of the COO and other C-Team members.
Assist and communicate with C-Team members in decision-making, program management, and initiative implementation.
Support the COO in improving current processes and coordinate organizational procedures for optimized efficiency and productivity.
COO & Meetings & Events
Attend meetings where advised, take Minutes, and write accurate reports.
Detail lists of tasks/action points/COO& directives that emerge from the meetings/events and support team follow-up for their execution.
Support meetings by drafting and sending agendas, assist with the preparation of presentations, and support the production and timely delivery of follow-up communications.
Provide or arrange technical support to ensure the smooth-running and effective delivery of presentations, conference calls, media briefings, and other activities/meetings.
Safeguard confidential and sensitive information.
Assist in planning and organizing events, including technical workshops, training, and meetings.
COO & Email and Calendar management
Ensure the effective circulation of information within the organization and outside the organization on behalf of the COO and coordinate/provide relevant feedback/inputs from staff to the COO & the Senior Management Team.
Provide guidance on selection and timing of visits by the COO; liaise with officials of relevant organizations regarding COO’s appointments, and advise the COO on all protocol requirements as needed.
Prioritize and draft correspondence on behalf of the Office and prepare and circulate itineraries and memos.
Ensure effective internal communication of meeting actions and commission follow-up on the Office’s behalf.
Co-managing emails, calendar, and Zoom logistics with the COO.
Receive, screen, and handle information and inquiries into and out of the COO& Office
COO’s Logistics
Liaise with all relevant persons/departments on any logistics planning needed when necessary
Book travel arrangements and accommodation when necessary.
Visitors Management
Communicating and engaging with the visitors on the logistics and program arrangements of the visits.
Communicating and liaising with the relevant SHOFCO departments/persons on logistics arrangements and co-generation of the program
Improve org-wide compliance with basic standards for hosting any outside visitors on-site at SHOFCO.
Request all site visits expenses on SAP and makes returns following the events.
Qualifications
Masters Degree in Business Administration, Social Science, or similar field.
Qualification in Business Administration or any other related field.
Other requirements (unique/job specific)
At least 7 years experience in senior management in a business/NGO or executive management role
Track record of successful delivery of business aims and objectives
Proven experience organizing and directing multiple teams and departments
Excellent communicator in written and verbal form
Extremely versatile, dedicated to efficient productivity
Experience planning and leading strategic initiatives with good follow-through
Must be an organized thinker, completes detailed tasks punctually, and is able to work effectively under time pressures
Ability to make quick, wise judgments, on controversial or sensitive issues
Proven experience in successful planning, project coordination, and support of a heavy workload within a framework of timescales and accountability
Strong project reporting skills, with a focus on interdepartmental communication
The ability to rapidly familiarize, assimilate, and understand information about SHOFCO’s Vision, Mission, and Strategic Objectives
Functional Skills
Analyzing and Articulating information
Excellent attention to detail
Operations management
Budget management
Documenting facts
Creative problem solver
Seizing opportunities
Behavioral Competencies/Attributes
Collaborative in nature
Good communication skills
Establishing rapport
Excellent people skills
Following procedures
Taking action
Excellent follow-through
If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you. Please make your application to info@dorbe-leit. co. ke before the close of business on 10 th March 2022. Only successful candidates will be contacted.Remuneration: Include your current and expected salary in your cover letter or CV.
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