Key Responsibilities:
Provide administrative and programmatic support to the Regional Director Africa, and the Deputy Regional Director, Africa
Manages Regional Director’s office systems, including data management and reporting and filing
Screening of Regional Director’s internal and external communications
Manage Regional and Deputy Regional Director’s daily calendar to coordinate various meetings
Maintains the Regional Director appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Receive, sorts, analyzes, and summarizes monthly/quarterly reports and maintains department records
Organizes regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents
Act as the initial contact person to the Director’s Office by responding promptly to questions from Senior Leadership Members
Schedule and organise the Quarterly/bi-annual Country Office Review Meetings
Takes minutes of regular team meetings and other meetings
Requests the issuance of visas by contacting the appropriate Embassy and prepare supporting travel documents for Regional and Deputy Regional Directors
Reconciles travel expenditures for the Director and Deputy Regional Director and submits them for authorization and payment
Provide administrative support for the organisation of seminars, meetings, workshops, conferences, and training sessions organised through the Director’s office and in collaboration with the Office Manager
Coordinate documentation to the Director’s office that requires signature.
Identify appropriate opportunities to ensure the Director’s visibility and accessibility is maintained
Follow strictly the confidentiality and sensitivity of Regional Director and Deputy Regional Director’s information related to BRAC International management
Provide reception duties in collaboration with the Administration, Office, and Procurement Manager
Undertake strategic projects on behalf of the Regional Director and the Deputy Regional Director
Any other duty as may be assigned.
Others (Safeguarding)
Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Educational Requirements:
At least bachelor’s degree – Development studies/English/Business Administration or other relevant field
Required Competencies
Sound knowledge in Microsoft Word, Excel and PowerPoint E-mail and Internet
Ability to prioritize and multi-task in a fast paced environment
Ability to interface smoothly and effectively among variety of high level internal and external staff
Proactive and independent
Excellent interpersonal skills
Time management skills
Proficiency in written and verbal communication skills English
Experience Requirements:
3-4 years of experience in secretarial functions from any reputed organisation preferable in a multinational company or NGO.
If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:External candidates need to email their CV with a letter of interest mentioning educational grades, years of experience, current and expected salary at recruitmentafrica.bi@brac.netInternal candidates need to apply with their latest CV including all job assignments in detail with BRAC PIN and email to internal.bi@brac.netPlease mention the name of the position and AD# BI 42/23 in the subject bar. This is a national position and only Kenyan nationals are encouraged to apply.Only complete applications will be accepted and short listed candidates will be contacted.Application deadline: 15th September 2023
Apply via :
recruitmentafrica.bi@brac.net
