Key Responsibilities:
Calendar Management: Organize and maintain executives’ schedules, ensuring efficient time management.
Communication: Handle incoming and outgoing communications, including emails, calls, and correspondence.
Meeting Coordination: Schedule, prepare agendas for, and facilitate meetings, ensuring all necessary materials are available.
Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics.
Document Management: Prepare, review, and manage documents, reports, and presentations.
Project Support: Assist with special projects, research, and data analysis as needed.
Office Management: Ensure the executive office operates efficiently, handling supplies and office needs.
Undertake other ad hoc activities that may be assigned from time to time.
Minimum Requirements:
Ability to fluently speak French and English is mandatory.
Bachelor’s degree in business administration, Finance, or related field preferred.
Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a banking or financial services environment.
Exceptional organizational and multitasking abilities, strong written and verbal communication skills, proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
High level of discretion and confidentiality.
Proactive problem-solving skills.
A positive, can-do attitude.
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