Job Ref. No: JHIL149
Role Purpose
The Executive Assistant to the CEO is responsible for providing high-level administrative support while also preparing executive reports and board papers. The role demands discretion, organization, and analytical skills to ensure smooth executive operations and informed decision-making. This position is ideal for an individual with strong communication, reporting, and multitasking capabilities.
Key Responsibilities
Strategic
Market Research
Conduct research to support strategic decision-making.
Stay updated on industry trends and competitor activity.
Special Projects
Support the CEO in implementing strategic initiatives and tracking progress.
Executive Reports
Collect and analyse data for monthly, quarterly, and annual executive reports.
Develop dashboards and presentations summarizing key performance metrics.
Operations
Calendar Management
Schedule, manage, and prioritize appointments, meetings, and conferences for the CEO.
Resolve scheduling conflicts and ensure time is optimized.
Provide daily briefings on upcoming commitments and responsibilities
Travel Coordination
Organize travel arrangements, including flight bookings, accommodations, and itineraries.
Prepare necessary documentation for travel and meetings.
Communication Management
Act as the primary liaison for internal and external communications on behalf of the CEO.
Ensure timely and accurate dissemination of information.
Draft and edit emails, letters, reports, and other professional correspondence
Document Preparation
Draft, edit, and format professional documents, including letters, memos, and presentations while maintaining high standards of accuracy and quality.
Meeting Management
Prepare agendas, attend meetings, and take detailed minutes.
Follow up on action items to ensure timely execution.
Administrative Support
Process expense reports and track expenditures.
Support other administrative tasks to facilitate smooth operations.
Process Optimization
Identify and recommend process improvements for enhanced efficiency. Culture
Confidential Information Handling
Manage sensitive information with utmost discretion and confidentiality.
Communication Management
Act as the primary liaison for internal and external communications on behalf of the CEO.
Corporate Governance
Board Papers
Prepare, compile, and ensure timely delivery of high-quality board papers.
Coordinate input from different departments to produce comprehensive reports.
Executive Reports
Collect and analyze data for monthly, quarterly, and annual executive reports.
Develop dashboards and presentations summarizing key performance metrics.
Key Skills and Competencies
Organizational Skills: Exceptional ability to prioritize and manage multiple tasks efficiently.
Analytical Thinking: Strong analytical and research skills to generate actionable insights.
Communication Skills: Excellent written and verbal communication skills, with the ability to present complex information clearly.
Attention to Detail: High standards of accuracy and thoroughness in all deliverables.
Interpersonal Skills: Strong relationship-building skills with internal and external stakeholders.
Discretion: Ability to handle sensitive and confidential matters with integrity.
Adaptability: Flexibility to work in a fast-paced and dynamic environment. Effectively using these technologies and troubleshoot any technical issues that may arise.
Academic & Professional Qualifications
Bachelor’s degree in business Related Field
A professional qualification or specific training like Chartered Personal Executive Assistant(CPEA), Advanced Certificate for the Executive Assistant (ACEA), Certified Professional Secretary or any other relevant executive assistant training
Relevant Experience
Minimum 5 years of experience as an Executive Assistant, with demonstrated ability to prepare Board level materials. Experience in data analysis, report writing, and project management is highly desirable. Applicants with experience in financial services will have an added advantage.
If you are qualified and seeking an exciting new challenge, please apply via Recruitment@jubileekenya.com quoting the Job Reference Number and Position by 13th February 2025 Only shortlisted candidates will be contacted.
Apply via :
Recruitment@jubileekenya.com
