Job Details
She/He will provide administrative support to the Executive Director’s office and to the KANCO’s management team.
Duties and Responsibilities
Provide general support and assistance to the Executive Director in execution of their work.
Manage EDs office including communication, information, public relations, board meetings, logistics and appointments.
Assist the Executive Director in preparation of documentation, reports and presentation for meetings.
Manage the Executive Director’s calendar and diary for meetings, appointments, events and other engagements
Maintain the necessary information data base for the EDs office and contact database for relevant stakeholders and collaborators.
Facilitate travel for Executive Director including booking for air tickets, accommodation etc
Handle ED requests and inquiries, when appropriate
Provide Secretarial and Administrative Services to the Management team.
Manage KANCOs mail system.
Manage efficient filing system.
Manage travel logistics for all staff and international guests.
Take and maintain minutes of staff meetings
Contact person to KANCO members and providing information and advise.
Respond to routine letters.
Manage office petty cash.
Provide support to program staff in organizing workshops, trainings and conferences.
Maintains positive visibility, good public image, and good public relations for KANCO.
Carry out any other assignments as may be assigned by the Executive Director/Management Team from time to time.
Required Qualification
Bachelor’s degree in in Business/Public Administration/Management related field.
At least 5 years work experience in a similar position and preferably in an NGO
Competencies Required
Strong work ethic, willingness to learn and ability to work on flexible schedule
Ability to multiple tasks and meet deadlines, must have initiative and be able to work with minimal supervision.
Good analytical, dynamic thinking skills, results oriented and has strong attention to detail.
Strong organizational and managerial skills; ability to multi-task
Good written and oral communication skills and presentation skills
Possess excellent people skills and ability to motivate to achieve results; good management and supervision skills and result oriented.
Good negotiation and public relations skills.
Excellent technological orientation and good working knowledge with MS Office suite.
Basic knowledge in financial management including budgeting.
Commitment to and understanding of KANCO’S vision, mission and values
