Executive Assistant

Responsibilities
Completes a broad variety of administrative tasks for the President
Plans, coordinates and ensures adherence to the President’s schedule
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
Communicates in liaison with the President, donors, staff, and others on matters related to President’s office
Arranges corporate travel and meetings by developing itineraries and agendas; arranging lodging and meeting accommodations
Facilitates meeting/ conference set-ups, programs and program participants related to the President’s office
Drafts acknowledgement letters, personal correspondence and other tasks that facilitate the President’s ability to effectively lead the organization
Handles matters expeditiously, proactively and follows-through on projects to successful completion
Records minutes, maintains records of actions coming from President’s meetings
Assists the President to communicate with and plan regular national and regional advisory councils for AWF’s program and fundraising goals in different countries and regions as required
Qualifications & Experience
Bachelor’s degree in Business Administration or related qualification
A minimum of 5 years’ in similar roles with proven international/ NGO experience
Excellent interpersonal skills
Ability to manage sensitive and confidential matters with the highest level of professionalism.
High level verbal and written communication skills
Exceptional reporting & desktop research skills
Ability to work under pressure with high levels of flexibility
Excellent organizational aptitude and coordinating ability
Ability to pay attention to detail and meet strict deadlines
Proficiency in Microsoft Office suite especially Word and PowerPoint
Fluency in French will be an added advantage