This is a support function reporting to the director.
The Executive Assistant works directly with and closely to the director proactively supporting them with the administrative part of their work.
He/she makes the director’s work efficient allowing them to work strategically.
Responsibilities
Manage the director’s diary competently
Proactively coordinate meetings and take notes
Prepare comprehensive reports
Support multiple aspects of the business that are under the director’s scope of work
Support the director as directed
Screen calls, emails and messages on behalf of the director
Conduct relevant research as directed
Prepare all tools and material needed by director for meetings or training sessions
Proactively make transport arrangements for the director
Protect the company’s values and interests at all times when handling the director’s work
Generally ensure the director has all resources that are needed to work effectively and efficiently
Requirements
A degree certificate or Higher Diploma
A very neat and organised administrator
A strong ability to maintain confidentiality
Ability to understand the director’s responsibility and offer proactive assistance
Must be able to take initiative
A strong problem solver
Able to ‘think on their feet’ and manage crisis situations wisely
Very good typing skills and mastery of Microsoft suite
Report writing skills
Ability to understand different aspects of the business and director’s work in order to proactively support them
Must be resourceful, able to come up with ideas, options and solutions to various situations as they come up
At least one year relevant experience
Must be very responsible and disciplined
