Major Responsibilities:
Staff Facilitation
60%
Timely facilitation of staff to and from work and to other official duties.
Ensure safety of staff and vehicle while on journey
Ensure mobilization of additional vehicles and drivers to facilitate key events such as major donor visits, campaigns, evaluations and baselines
Ensure facilitation of Staff / Visitors / Donors/ to the field.
Administration support
10
Facilitate delivery of parcels/ mails
In collaboration with Administration department liase with service providers to ensure quality services
Work with respective staff to plan and coordinate field facilitation services.
Support in community mobilization
Be bank gent for bank transactions
Vehicle care and maintenance
20%
Ensure vehicle cleanliness all the time.
Keep vehicle movement log book up to date.
Check mechanical and operational soundness of the vehicle.
To ensure that the vehicle is serviced at the required time.
To check and ensure that all vehicle tools are in place and intact.
Undertake minor repairs and recommend for major vehicle repairs.
Park the vehicle at the recommended parking areas by WVK
Seek for permission to use the car as per the laid down policy and procedures.
Obey traffic laws
Maintain maximum care of the vehicle at all times.
Submit all the vehicle spare keys to the Fleet management for safe custody.
Surrender vehicle keys to the respective admins every end of trip
Report all vehicle malfunctions to the fleet office.
Initiate procurement process for all motor vehicle repairs and maintenance.
Vehicle reports
10%
Prepare monthly and other vehicle reports and file copies of the same after approval.
Forward all invoices and fuel returns to fleet management for payment process.
In case of accident, forward detailed report for claim processing.
Other Competencies/Attributes:
High professional ethics and whose integrity is beyond reproach
Good interpersonal communications skills.
Good coordination skills
Must be a committed Christian, able to stand above denominational diversities.
Attend and participate/lead in daily devotions and weekly chapel services.
Must observe punctuality and be willing to work extra hours.
Must be honest and reliable.
Demonstrate and maintain high levels of personal hygiene
Physical qualities – one of good health status with no disabilities, has both mental and manual dexterity.
Mental qualities – Intelligent, analytical, a quick decision maker, mental alertness, able to balance work and leisure.
Skill or talents proactive self-driven result oriented individual, a mechanic and computer literate individual.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Qualification – a form four with a clean driving license with AA certificate coupled with three years’ experience in a similar job.
A minimum of three years experience in similar position
Basic knowledge of Computer applications (Microsoft windows, word , excel and internet)
Basic knowledge of vehicle maintenance
Basic knowledge of first Aid and other safety and security measure.
Knowledge of transport regulatory acts/Law
Must be in good physical health
Working Environment / Conditions:
Work environment: Frequent domestic travel
On call: during emergencies and crisis
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