Principal Responsibilities
General Responsibilities
Support on all issues relating to operational functions to ensure programmatic impact and establish and maintain a competitive position at the country office level.
Develop, implement, and monitor day-to-day operational systems and processes to ensure long-term operational excellence for the country office.
Manage and increase the effectiveness and efficiency of operations through improvements of each function as well as coordination and communication between functions.
Plan, monitor, and analyze key metrics for the day-to-day performance of the operations to ensure efficient and timely completion of tasks.
Contribute to country office strategy in the areas of procurement, Information technology, logistic, communications, security, and maintenance to ensure that the country office achieves its short and long-term objectives.
Oversee the acquisition, maintenance and disposition of supplies and equipment in compliance with internal and donor requirements.
Work with the management team in the development of operational budgets and adjust as necessary to promote cost efficiency.
Procurement Process
Monitor procurement processes, systems, and mechanisms to eliminate deficiencies in procurement processes.
Ensure timely preparation of procurement plans and monitor implementation thereof.
Review and approve documentation for the procurement of goods and services.
Ensure efficient systems to manage suppliers and all service level agreements.
Travel and Transport Management
Develop and implement travel and transport-related policies and procedures.
Work closely with Human Resources to oversee organizational insurance policies.
Ensure compliance with all safety procedures related to OSHA, WIBA etc.
Logistics
Oversee facilities management.
Ensure efficient distribution and record-keeping of commodities including donated goods
Compliance and Risk Management
Ensure compliance with the NGO Board requirements.
Support governance-related tasks in compliance with Kenyan law.
Work closely with Human Resources to oversee organizational insurance policies.
Ensure compliance with all safety procedures related to OSHA, WIBA etc.
Job Level Specifications
Extensive operations management experience
Analytical skills to evaluate data and performance/operation metrics
Excellent inter-personal and negotiating skills
Excellent organizational skills and leadership abilities
Excellent time management skills
Excellent decision-making skills
Excellent planning and project management skills
Excellent verbal and written communication skills
Software and Finance management
Experience
5-7 years working experience as a Director of Operations/Operations Manager
Experience working in NGO set up will be an added advantage
Supervision, training, and performance management of staff.
Education/Certifications
University Degree in Business Management or related social science
Closing date 15 Apr 2022
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Apply via :
feedinternationaljobs@feedthechildren.org
