About the Role:
The Director of Finance and Administration will oversee the operational, financial, and administrative aspects of the project, providing support to the Chief of Party to ensure that all project activities are implemented in a timely and cost-efficient manner and within budget of a $18-25 million investment. You will ensure compliance with contractual, USAID/USG, and local policy requirements for management reporting, finance, and administration, reporting to the Chief of Party and may have additional matrixed reporting lines, and will also supervise project financial, operational, and administrative staff.
Key Responsibilities:
Financial Management and Compliance:
Implement and uphold financial systems and policies to ensure project operations and finances comply with USAID and Savannah Informatics regulations and best practices.
Prepare annual financial reports and budgets while coordinating and reviewing partner or sub-award budget inputs.
Monitor project expenditures to maintain alignment with approved budgets.
Conduct regular analyses of project expenses to advise on cost-effective implementation strategies.
Financial Reporting and Analysis:
Support the creation and review of financial reports, including burn rates, cash flow, and expenditure projections.
Maintain comprehensive and accurate project financial records following Savannah Informatics and USAID regulations.
Procurement and Supply Chain Management:
Supervise procurement processes for goods and services and manage project equipment and supply inventories.
Administer sub-awards/grants, consultant contracts, and vendor agreements, including the review of invoices and oversight of disbursements.
Sub-award Management and Compliance:
Manage sub-awards/grants to ensure compliance with donor regulations and award terms.
Provide guidance and capacity building to enhance the financial management and reporting capabilities of sub-awardees.
Review and audit sub-awardees’ reports, budgets, expenses, and proposals for compliance.
Financial Monitoring and Evaluation:
Monitor financial performance and progress toward project goals & objectives.
Coordinate both internal and external audits specific to the project, addressing any findings or recommendations that arise.
Coordination and Collaboration:
Foster effective communication and coordination between technical and finance/operational project teams.
Qualifications:
Graduate degree (Master’s or higher) in business administration, finance, accounting, or other relevant field.
At least seven years of experience in operational and financial management of international development projects of similar size, including experience with funds management (including development and oversight of large, complex budgets), internal controls, accounting, and audits.
Substantial experience with the United States Government (preferably USAID award and financial management) required
Demonstrated expertise and knowledge of financial, regulatory, contracting, and compliance aspects of USAID-funded programming.
Skills and experience with sub-awardee/grant management, including the evaluation of proposals, budget reviews, and grant monitoring.
Experience building capacity of sub-awardee organizations in financial, administrative, and operations management.
Demonstrated competency in managing geographically dispersed teams, effective and rapid decision-making, and diplomacy/interpersonal skills; proven ability to work effectively with technical teams on financial and administrative tasks
Strong skills and experience working with relevant software, such as Microsoft Office Suite, Excel, and Quickbooks.
Experience working in Kenya is preferred.
Full professional proficiency in English, with excellent verbal and written communication skills.
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