Open to Expatriates: Not Applicable
Job Description
The Director of Global Facilities will provide leadership of the IRC’s headquarters facility staff and operations globally (with dedicated resources in NYC and Nairobi). This person will play a crucial leadership role in setting the vision for global facilities, planning for the future state, and executing on that vision. Additionally, the Director will provide operational and technical leadership for construction, renovation, and facility moves for all IRC offices; including power management and ensuring facilities meet IRC’s Duty of Care needs at international locations. The IRC Facilities Department is responsible for long term planning needs, construction management, real estate management, physical safety and maintenance of IRC’s offices. The department is also responsible for OSHA record administration and other miscellaneous administration responsibilities across the HQ locations.
Major Responsibilities:
Develop and implement a global strategy for IRC’s facilities by establishing a future vision, identifying areas of risk, and harnessing the appropriate resources to accomplish expected goals
Proactively lead facilities-related planning and budgeting globally, including development of financial business cases and assist local teams as needed with lease negotiations
Lead and mentor a team of facilities and operations professionals located (currently) in the US and Nairobi
Maintain and develop strong professional working relationships with Building Management, construction and maintenance contacts for primary locations
Ensure all office staff issues are addressed promptly and effectively, including developing an effective work order management system
Ensure operational expenses stay within budget and all projects are executed as planned
Identify and propose cost-savings measures as well as cost efficient facility improvements
Direct oversight in the perfect execution of daily tasks including mail services and work order management
Proactively manage all seating capacity design and plans
Serve as on-site project management contact for all office renovation and expansion projects; coordinate with architects, space planners, consultants, real estate brokers, construction service providers and IRC employees
Ensure appropriate records of physical assets are maintained and work with Finance as necessary to track costs as appropriate
Coordinate and inspect contracted work
Collaborate with other members of the Operational Leadership team to ensure the needs of the broader organization are understood and met
Provide support and/or lead as needed in emergency situations
Qualifications
4 year Degree, Engineering/Architecture preferred
Minimum 8 years of supervisory, building management and construction experience; Global experience preferred
Solid understanding of OSHA standards and regulations
Excellent supervisory and team building skills; the ability to lead staff and promote productivity
Demonstrated experience working with construction, office furniture, and other related services
Global project management experience in a construction and real estate
Experience developing and executing work order management
Experience with budgeting and cost allocation skills
Experience with commercial leases and negotiations
Strong interpersonal and communication skills; the ability to interact diplomatically and efficiently within a diverse organization and team environment
Excellent negotiation and problem solving skills
Highly organized with strong multi-tasking abilities
Proficiency with project management tools
Proficient digital literacy; effective working knowledge of MS Word, Excel, and Outlook
Working Environment: Standard office work environment
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