Advert No: KNCU/10/2017
Grade: KNC 10
Reports To: Secretary General / CEO
Purpose of the Job
To provide overall leadership and coordination of the Corporate Services Directorate under the general direction and guidance of the Secretary General/CEO.
Remuneration
Gross pay Ksh. 300,000 – 400,000 Pm
Leave Allowance – Ksh. 10,000
Medical Allowance – As per scheme rules
Group Life & Accident Cover– As per scheme rules
Terms: Contract (4yrs renewable) with service gratuity
Function of the Corporate Services Directorate
The Directorate of Corporate Services is a consolidation of the units that provide business wide support services needed to serve internal (and sometimes external) customers and business partners.
These units provide specific specialized knowledge, best practices, and technology and they include: Finance, Human Resource, Administration, Accounts, ICT, Supply Chain Management, Internal Audit & Risk Management, Legal, Corporate Planning, Corporate Communications, and Research & Development.
Functions
The Office of the Deputy Secretary General exists to coordinate all the above corporate services departments.
Specifically, it coordinates: board meetings and affairs; general administration and planning; official and state functions; protocol affairs; State and parliamentary affairs; grievances and complaints management; risk and disaster management; internal and external office communications; and ethics and integrity promotion.
In addition, as head of administration, the officer is also responsible for: office services; hospitality services; property and assets management; transport services; emergency services registry services; library services; and safety and security services.
Job Profile
The Officer is responsible to the Secretary General / CEO for the coordination and implementation of the corporate support services Departments in a results oriented and timely manner to achieve the Corporations’ goals, objectives and agreed performance targets.
This will entail inter alia:
Deputize the Secretary General/CEO when called upon;
Provide overall leadership and guidance in the coordination of the various Departments in the Directorate;
Ensure the development and implementation of the consolidated budget, annual operational plans, and performance contract of the Commission;
Prepare for Board meetings and coordinate all other affairs of the Board and provide follow up activities as may be required;
Ensure the establishment of effective and efficient administrative structures, processes, systems and internal controls within the Commission;
Coordinate the formulation of the organization’s internal policies, strategies, and plans and ensure their implementation thereof;
Oversee general administration and planning activities;
Coordinate the planning and management of all official and state functions activities;
Coordinate and ensure effective compliance to statutory and legal regulations;
Monitor and influence procedural or policy changes to improve operations and quality service delivery;
Ensure effective internal and external management of office communication services;
Promote and ensure a safe, secure, modern and risk averse work environments;
Promote ethics and integrity standards in the Commission;
Any other tasks as may be assigned by the Secretary General/CEO.
Job Specifications
Academic & Professional Qualifications
A minimum of a Master’s degree in any of the following fields namely; Business Administration, Finance or Accounting, Social Sciences, Public Relations, Arts, Government, Political Science or Public Administration from a recognized and accredited institution;
Experience
Have served at Director levels or its equivalent for a minimum period of three years OR have eighteen (18) years cumulative, relevant and continuous work experience in a reputable organization eight (8) of which should have been in an equivalent or comparable senior management position dealing with leadership and senior management responsibilities
Demonstrated proven ability and results in heading an equivalent or comparable senior management portfolio;
Demonstrated proven leadership capabilities in financial, material and human capital management within a reputable institution;
Demonstrated proven ability and results in coordinating multiple portfolios of a reputable organization with a national or international character;
Have extensive industry knowledge of government administrative protocols, processes and procedures;
Demonstrated a good degree of international exposure in international meetings and processes will be an added advantage;
Demonstrated good knowledge and experience with policy formulation and legislative processes;
Demonstrated competence and experience in managing affairs of the Board of an Institution.
Personal Qualities
Diplomatic, pro-active, assertive, approachable, flexible, have integrity and commitment to production results, self-motivated, dependable, organized, professional and must satisfy the requirements of chapter six of the constitution of Kenya on leadership and integrity.
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