Job Description
General position Objective and Job Environment
The main objective of the Intersectional Deputy Representative (DR) position is to ensure efficient & effective support for coordination of the MSF Protocol office on implementation of the Host Country Agreement (HCA) in close collaboration with the Intersectional Board in Kenya.The DR will have delegated functions on representation (on behalf of the Regional Representative) from the Intersectional Board in the fulfilment of his/her mandate. He/she will not have any operational responsibilities, which remains the sole mandate of the HoM’s.He/she will be the first line technical advisor & focal point on relational and compliance issues of MSF with the concerned Government ministries and departments, and any other interlocutors (NGO/PBO Board, other International and Inter-governmental organisations) on any matters touching on the implementation of the HCA (but with no operational responsibility) and legal status of MSF in the country.
Main tasks & responsibilities
Coordination /Management and support in the Regional Office
Assists, supports and deputizes for the Regional Representative in the technical management of the Protocol Office. This includes, but is not exclusively restricted to:
Staff management – including evaluations and HR development strategies
Managing running costs and other operational requirements
Quality control
Deputizes as the signatory for all documents prepared by the Protocol Office.
Assists and supports in Protocol Office strategic vision development and implementation.
Provide management support & technical Supervision of Protocol Office staff in areas of external relations, organization and communication.
Prepare and implement on annual basis an operational plan/strategy and budget for the Protocol Office.
Ensure the Host Country Agreement guideline is in place, adhered to and regularly updated.
Ensure the office set up reflects, & is adapted to the needs of the operations, and responds effectively.
Ensure there is proper coordination/interaction between the Protocol Office & operations/coordination’s through the Intersectional board.
Advice MSF entities on matters of compliance with fiscal & administrative requirements from the authority/Government in collaboration with the Technical
Coordinators; this includes update of guidelines, analysis of agreements or MoU’s.
Provide input & analysis on the geo-political context locally & in the region that may impact on the HCA implementation environment.
Provide administrative & other local fiscal support to the intersection functions in the country in collaboration with the operational centers.
Contribute to the shaping of priorities and activities of these support services, including the development and implementation of an annual plan.
Prepare and periodically update a risk analysis that continually reflects the position of MSF with regard to potential adverse operational impact while implementing the HCA and advice accordingly
External Representation & networking (as delegated by the regional Representative &/or HCA Board
Develop, review periodically and implement a long term engagement strategy to be approved by Intersectional Board. It should be updated according to context evolution and key actors dynamics and changes.
Represent MSF in all HCA dealings with (principally) MoFA and other relevant interlocutors (diplomatic missions, agencies, international organisations).
Maintain regular contacts with the key interlocutors to keep abreast of on goings and share/update & advise MSF missions
Create and update a mapping of all interlocutors and their contacts identifying main actors and relationships/links within GoK and with MSF entities.
Provide advice and input where necessary on internal/external communication to INGO, governmental agencies and civil society in as far as it may impact on the Host Country Agreement in Kenya.
Support to develop and facilitate networks and representation for and with the Intersectional Board towards relevant ministries and other relevant institutions/ international organisations / NGOs as defined by the HCA Intersectional Board (activity further to the actor mapping).
Follow up on the implementation of the HCA with various external interlocutors, including the NGO/PBO Act transition & implementation once commencement date is announced, and advice appropriately.
Where needed, identify and justify the need for extra resources to facilitate the lobby & networking activities.
Represent the Regional Representative in any other meeting as required.Intersection Coordination – Secretary of the HCA Board Intersection Coordination – Secretary of the HCA Board
Inter-sectional Coordination- Secretary of the HCA Board
Sit on the Intersectional Board as a Secretary taking minutes of regular meetings and keeping up to date information on all communication between members.
Adequately brief incoming HoM’s & any MSF country representative of any MSF entity in the country.
Ensure cohesion & coordination of information flow between various MSF entities under the Intersectional Board.
Ensure that all technical issues related to HCA/common support services are well appropriated and implemented by relevant MSF coordination/entities in the country.
Reporting
Ensure all necessary statutory/compliance reports to MoFA, NGO Board and other relevant entities are properly and timely done.
Support the operations with input on any reports/information required at the Intersectional Board level.
Submit a quarterly report on the activities of the Protocol Office to the Regional Representative & Intersectional Board and SHIELD referents
Provides and maintain institutional history/memory for the context on the HCA and related matters, with necessary documentation.
Other
Keep contact with the SHIELD and other missions’ regional offices (mainly in EA, or as deemed relevant) to capitalise on experiences and resources, and offer support where required.
Selection Criteria
Essential
A university-level degree in International Relations, Political Studies or Management; or Diploma in a similar discipline with working experience in similar role.
Masters degree and professional training in management, compliance (tax, administration) is a plus.
2 years successful experience as Deputy MSF HoM or of comparable/equivalent experience in other entities or International organisations. Experience in
Government, embassies or diplomatic missions are desired
Must be fluent in English & Swahili, French and or Spanish will be an asset
Desirable
Soft skills: Completely fluent in English and Kiswahili; highly autonomous and strong communication skills (intersection position);
Capacity to supervise and coordinate intersection positions/platforms; Good presentation skills (MOFA and other high-level forums and Ministries); solutions-oriented.
High negotiation and diplomatic skills, strong management skills.
Presentation skills (MOFA and other high-level forums and Ministries); solutions-oriented
Competencies
Commitment to MSF’s Principles
Cross-cultural Awareness and Flexibility
Analytical Thinking
Results and Quality Orientation
Service Orientation
Planning and Organising
Initiative and Innovation
Capacity to Negotiate
Teamwork and Cooperation
Conditions
Based in Nairobi MSF office with occasional travel to the field, around the region and visits to Barcelona HQ and Europe.
Minimum commitment of 2 years
Full time work.
Annual gross salary: 3,827,887. KES plus secondary benefits based on MSF OCBA Reward Policy.
