Responsibilities
In consultation with the Deans, publish the final examination timetable and implement procedures for setting and collecting examination, formalizing the results with the academic departments and examination boards;
Coordination of University award congregations inclusive of annual prize giving and graduation ceremonies;
Ensure timely completion of examination process and accurate declaration of results;
To regularly review the quality and effectiveness of the examinations process towards meeting customer requirements;
In consultation with the Registrar, to continuously improve the examination processes;
Develop and maintain a risk register for the office and ensure safe custody of examinations;
Maintain the examinations database of candidates to ensure continuous assessment and examinations records are up to date and prepare reports and statistics on examinations performance;
Ensure implementation of all examinations rules, procedures and policies and Supervise examination officers to maintain service and operational standards in the examinations office;
Prepare and monitor the annual budget for examination related functions and resources;
In liaison with the Deans enforce deadlines for submission of marked exams and marking schemes;
Assist in the formulation of faculty examination policy in liaison with the Dean & University Registrar;
To provide leadership in provision of an effective and efficient records management system in exams office;
To provide leadership in publishing of results, printing and recording of academic certificates, grades and transcripts;
Undertake such other tasks as may be reasonably expected within the scope and grade of the post at the request of University Management to ensure University objectives are met.
Person’s Specifications Academic Qualifications Masters degree
Experience 5 years’ relevant work experience
Other Skills Time management skills and attention to detail;
Good report writing skills;
Good interpersonal & communication skills;
High level of confidentiality;
Computer literacy;
Knowledge of the ERP system;
Planning and organization skills.
