Qualification
Education, Skills and Experience
Must Have;
A PhD Degree in a relevant field.
Must have at least three (3) years’ experience in Grade 12 or at a comparable position.
Must be Computer Literate and Highly proficient in Ms-Word, Excel, SPSS and other Computer Statistical Analysis Software.
Must have good analytical, report writing and report presentation skills with adequate proficiency in data visualization techniques.
Key responsibilities also include
Job Description
In consultation with the Director, prepare the Directorate of Graduate Studies schedule of activities
Oversee maintenance, filing and updating of postgraduate students files in the office.
Oversee planning and organization of oral presentations, seminars, workshops and conferences for the Directorate of Graduate Studies
Receive and compile lists of supervisors, proposal reviewers and examiners.
Maintain and updated register of all postgraduate students in the Directorate of Graduate Studies including and not limited to year of admission, progress and status at all ties
Receive and compile progress reports for each student including ensuring timely submission of the same
Liaise with relevant schools and campuses coordinators on matters related to coordination of postgraduate training
Ensure timely preparation of content to be uploaded on the Directorate of Graduate Studies website
Coordinate activities of assistant registrars in the Directorate of Graduate Studies
Serve as secretary to the Board of Postgraduate Studies and Boards of Examiners meetings.
Prepare the agenda and agenda documents for meetings of Boards of Examiners meetings.
Prepare payment claims for examiners and Supervisors
Perform any other duty that may be assigned to you from time to time by the Director, Graduate Studies
Requirements
Desirable Skills:
Excellent interpersonal and relationship-building skills, with the ability to connect and communicate effectively with a diverse range of individuals.
Exceptional written and verbal communication skills, with the ability to craft engaging and compelling content for various communication channels, including newsletters, bulletins, emails, and social media platforms.
Strong organizational and problem-solving skills, with the ability to develop and implement strategic plans and policy documents.
Ability to work collaboratively and build relationships with colleagues across various departments and levels of the university.
Demonstrated creativity and innovation in developing new initiatives and programs relevant to postgraduate training.
Understanding of technology applications related to records and data management processes.
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