Duties & Responsibilities
Stocks
Ensure daily stocks reconciliation is done on a daily basis. Review the reconciliations and report on the same on a weekly basis
Develop and maintain Standard Stocks per brand at all times.
Perform ad hoc stock takes at least thrice a week and report on the same.
Ensure no stock losses through pilferage or expiry.
Staff Issues
Agree staffing levels with HR – Quarterly
Agree staff training gaps with the HR- Quarterly
Ensure staff are trained to close training gaps- Continuously
Agree key Deliverables with all staff- Annually
Review staff performance- Quarterly
Agree and Review staff leave schedules with HR – Quarterly
Ensure job descriptions for all staff is followed- Continuously
Induct new employees
Give directions to the staff on any issue concerning them in coordination with the head office.
Ensure EABL recommended system is adhered to i.e. visual board, Occurrence book
Finance
Ensure the Sales & Banking reconciliation is done on a daily basis.
Create a budget for the depot for each financial year
Ensure nil bad debts
Manage the daily sales
Reconcile sorties on a daily basis
Sort the M-PESA and Equity machines hitches
Minimize operational costs
Manage the petty cash
Ensure proper banking and reconciliation done daily
Monitor and reconcile free issues
Security
Review of CCTV surveillance and ensuring all alarms and security systems are functional.
Ensure all premises (depots) are well manned by the guards
Ensure the business licenses are updated
Ensure company data or information is confidentially maintained.
Ensure safe custody of company assets i.e. furniture, books stocks, electronics, vehicles.
Fleet Management
Prepare fleet maintenance schedule.
Ensure proper fueling i.e. consistent for all vehicles (Zero pilferage rule)
Ensure all insurance and inspection requirements for vehicles are updated.
Report any major malfunctions timely.
Supervise any vehicle repairs and maintenance.
Agree with the drivers’ fleet maintenance standards.
Review the Fleet Occurrence Book weekly and provide a report
Sales
The Sales Manager will be reporting to you.
Ensure the Sales Manager performs the below roles:
Reviewing Journey plan with Sales Manager –Quarterly
Reviewing DSR to ensure adherence to JP – Daily
Sharing route targets with sales team – Monthly
Reviewing sales Targets-Weekly
Route accompaniment reports – Weekly
Gold Standard
As Depot Manager, you should ensure that the entire business is Gold Standard. You are required to do an audit of the gold standards on a monthly basis.
A report of the same should be presented
Qualifications & Requirements
Degree in a Finance or related course
CPA qualification with accounting work experience
Commercial experience gained in the FMCG Industry with a good track record of performance
Excellent communication skills (Verbal and Written) coupled with good interpersonal skills
Ability to build and maintain good customer relationships.
Ability to motivate and inspire a team to achieve excellence in all areas
Excellent organizational and time management skills
Ability to maintain high standards of professionalism and integrity at all times
Ability to work in a team or as an individual with minimal supervision
Knowledgeable in the use of Microsoft Suite of applications – Word, Excel, PowerPoint
Healthy and physically fit
At least 35 years of age
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Depot Manager -Central) to jobs@corporatestaffing.co.ke before 31st October 2023.
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Apply via :
jobs@corporatestaffing.co.ke
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