Reporting To: Operations Manager
Salary: Kshs. 30,000
Responsibilities
Administrative Duties
Authorizing delivery notes.
Sending sales orders to Unga Limited.
Signing and stamping the transfer forms.
Updating Mpesa transaction IDs to Unga Limited.
Updating the stocks in SAP software and excel sheets.
Communicating customer feed- back to Unga Limited team.
Complete accounting requirements
Maintenance of depot petty cash and reconciling it weekly.
Invoicing clients in liaison with Unga Limited sales department.
Banking cash, cheques and emailing the deposit slip to Unga Limited.
Reconciling the retail sales with bank deposits and updating daily sales records.
Monitor finished goods and market returns reconciliation and account for damages.
Inventory Management
Ensure receipt of an invoice before releasing cargo for delivery.
Undertaking daily stock take and updating the records stock ledger.
Receipt of goods from Unga Limited as per the receipt procedure.
Documentation of issuance of stocks to Unga Limited sales persons.
Manage stocks quality and integrity while in storage to minimize damages.
Monthly stocks take with Unga Limited personnel and reconciling the stocks.
Ensure stock takes every Saturday with the warehouse manager in order to reconcile stocks.
Ensuring that the depot is optimally stocked to ensure that the stock does not fall below a three-day cover.
Monitor stocks’ shelf life to ensure no expiries in the store and that an effective First in First out (FIFO) system is in place.
Checking the physical state of stock against pest infestation and communicating this to Unga Limited for pest control. Providing a feed back to Unga Limited on the efficiency of fumigation processes.
Loading and Transport Coordination
Authorizing gates pass for all deliveries.
Vehicle allocation for transportation by company vehicles or contracted vehicles.
Liaising with Emerging Events Company for loading/off loading and forwarding the documentation to accounts department. This will ensure timely reporting of casuals.
Qualifications
Undertake other duties within the scope of your skills, competence and training as directed.
Diploma/Certificate in Animal health and either of below;
Logistics
Sales & Marketing
