JOB SUMMARY:
The incumbent will be charged with supporting the growth and development of IMS related products and services as well as effectively and efficiently managing the customer instructions and accounts within the framework of standard operating procedures.
PURPOSE:
Processing of equity settlement in line with laid down procedures and all regulatory requirements.
To carry out Money Market Settlements and General Banking activities in line with laid down procedures and all regulatory requirements.
Process primary market Treasury Bonds and Treasury Bills tenders and settle successful bids on value date.
Perform the day-to-day corporate actions’ processing in respect to processing of mandatory, voluntary corporate actions events and Proxy Voting including the timely dissemination of information to clients and disbursement of income proceeds.
Carry out Payment and General Banking activities in line with laid down procedures and all regulatory requirements.
Perform reconciliation of accounts and control activities in line with laid down procedures and all regulatory requirements.
Carry out billing process as per laid down procedures.
KEY ACCOUNTABILITIES / FUNCTIONS
Equity Settlement
To process client instructions promptly on receipt
Pre-matching of Trade transactions with Brokers & Exchange / ensure daily reconciliation before market deadlines/ ensure that negative affirmation are sent to exchange/broker within the stipulated deadlines. Escalate any transactions that may cause trade failure.
To ensure that all Client requirement/communication/ queries are responded within 2 hours of receipt. Holding response to be sent in case the final response requires further investigation.
Immobilisation of Securities
Money Market Settlements
To process client instructions promptly on receipt.
Confirm successful bids with the Central Bank of Kenya and advice Clients
To monitor funds are received and credited to client’s cash account on timely manner to avoid any failed trade related to equity or bond settlement. Escalate promptly.
Ensure prompt processing of clients term/ call deposit instructions and dispatch of deposit certificates to clients on receipt.
Ensure pro-active management of client trades to reduce the chances of failure of client instructions.
Ensure correctness of entries with respect to funding, proceeds and tax liabilities thereof to the Client(s) cash accounts.
To ensure that all Client requirement/communication/ queries are responded within 2 hours of receipt. Holding response to be sent in case the final response requires further investigation.
Corporate Actions Processing
To ensure that information relating to Corporate Action announcement is captured accurately complete and timely in Innova and sent to clients.
To ensure that for all corporate actions events and especially those related to voluntary / with options are processed in a timely, complete and accurately manner and released to clients / depository respectively within agreed SLA and before market deadlines.
To ensure monitoring for receipt of Corporate Action entitlements and where required pro-actively follow-up with the companies to ensure receipt of client entitlements on or before due date.
To ensure all cash and securities proceed are reconciled and processed on timely manner and cash proceeds are credited to client’s account upon cheques clearance or receipt of RTGS.
Payment and General Banking activities
Processing of payment instruction on timely manner (cheques/ RTGS/ Book transfers)
Banking of client cheques for clearing and uplifting to clients’ accounts on clearing.
To ensure that all Client requirement/communication/ queries are responded within 2 hours of receipt. Holding response to be sent in case the final response requires further investigation
Reconciliation of Accounts/ Control & Admin Process/ Billing
To review all reconcilable accounts on a daily basis and complete reconciliations of the same by 12 noon. Ensure timely resolution of outstanding items within the agreed age limit.
To carry out monthly reconciliations of CBK holdings.
To receive client instructions and carry out call back where required and distribute the same to the respective team members.
Account opening process; Innova/ Central Depositories (CDSC/ Central Bank of Kenya).
Filing of Documents and Archival.
Calculate billing as at end of every month and send invoices to clients
Pass all accounting entries for all fees received.
QUALIFICATIONS AND COMPETENCY REQUIREMENTS
A bachelor’s degree in any business related field
At least three year Banking or relevant experience
Good working knowledge capital markets regulatory requirements
Have a good understanding of all settlement related functions
High level of accuracy and attention to detail
Excellent time management skills & proactive in all aspects
Must be able to perform optimally under pressure and with strict deadlines
Ability to learn new systems fast
Resilience and drive
Experience in reconciliations will be an added advantage
