Key Duties and Accountabilities
Coordinate effective project planning and implementation at the county level:
Develop project planning process and ensure the work plan and a fully costed budget are prepared based on sound capacity assessments and in accordance with UNDP POPP/PPM Guidelines;
Coordinate / manage the day-to-day activities of the county level activities and the overall implementation process, including planning and monitoring in order to optimize the use of resources and to ensure the successful achievement of project objectives and results specified in project document;
Provide subject matter technical advice and support and ensure outputs are delivered on time, within the set budget and specified constraints, and to high-quality standards;
Facilitate establishment of interactive and inclusive platforms for project implementation and collaborate with other programme units and project teams to ensure integration of critical development issues in the project activities and expected project outputs;
Ensure implementation activities are in alignment with UNDP policy and programme management procedures, as well as Peacebuilding Fund Guidelines, and all project interventions integrate a gender equality perspective/gender equality mainstreaming to the extent local context allows;
Ensure operational management of county level interventions including through timely procurement of goods, services and/or infrastructure (as relevant), effective management of human, technical and financial resources, etc.
Establish partnerships and open channels of communication:
Develop and maintain strong relationships and strategic linkages with implementing and development partners, government officials, businesses, NGOs, other national stakeholders, and beneficiaries to support key objectives and ensure inclusive implementation and participation of key stakeholders at the county;
Develop and maintain stakeholder mapping and analysis to identify stakeholder needs and how best to leverage their participation and/or strengthen their engagement. Prepare substantive briefs on possible areas of cooperation and opportunities for joint initiatives. Make recommendations to the management team on activities with potential for scale-up, replicability and synergies;
Provide technical support to the implementing partners and act as a liaison between UNDP, the project and the partners;
Support resource mobilization efforts and project development.
Support the monitoring and reporting on progress in implementing project activities and achieving the targets set:
In collaboration with the Knowledge Management and Communications Officer, review the results framework and update the indicators, baselines, and targets at the county level. Develop clear strategies and an effective system for data collection, means of verification, and information sharing and reporting;
Monitor implementation and progress in achieving goals and targets in accordance with the established quality criteria and UNDP as well as PBF rules, regulations, and standards. Identify, analyze, and take adequate measures to manage emerging issues, problems, and risks. Conduct field visits in collaboration with the project team, to project location sites;
Liaise with the Finance team to ensure administrative requirements, budgets and use of financial resources are managed and executed in a timely and appropriate manner and within UNDP and PBF rules and regulations;
Prepare corporate, donor and government reports in line with the reporting schedule and UNDP and PBF requirements;
Ensure proper operational and financial closure of the project.
In collaboration with the Knowledge Management and Communications Officer, facilitate knowledge and capacity building, knowledge sharing and advocacy at the county level:
Organize training, workshops, and capacity building activities in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia;
Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners;
Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area;
Promote advocacy on development trends and opportunities to collaborate in coordination with the project partners, stakeholders, and UNDP communications staff;
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The County Project Officer works under the general supervision of Project Manager and collaborates closely with the Knowledge Management and Communications Officer.
Competencies
Core competencies
Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build and/or /maintain coalitions/partnership.
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.
Functional/Technical competencies
Business Direction & Strategy
System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Business Development
Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally.
Business Management
Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
Business Management
Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
Business Management: Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Business Management
Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Required Skills and Experience
Education:
Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or related field is required.
A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience:
Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing management advisory services, and/or hands-on experience in design, monitoring and evaluation of development projects.
Required skills:
Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages;
Knowledge and experience in relevant thematic area.
Desired skills:
Good networking abilities and partnership development.
Language:
Fluency in English is required.
Fluency in the national language of the duty station is required for local personnel.
Professional Certificates
Professional certification in project management or relevant area is an advantage
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