Key relationships
Internal
The Area Managers
Security focal point persons
Regional Security Advisor
Other Plan Offices
Security Review Team (SRT)
External
Country security networks – PLSO/INSO
Level of contact with children
Mid contact: Occasional interaction with children
Physical Environment
Typically, office environment with frequent travel (40%) in the field monitoring/implementation within designated area of operation and Plan entities when called upon.
Accountabilities and Main work activities
Security Assessments and analysis (20%)
Guides teams on how to undertake security risk assessments during field missions to programme areas and potential programme areas; report on findings and design necessary improvements.
Supports the identification and mitigation of potential security risks to staff, assets and operational/program security and validates mitigation measure within security risk assessments.
Ensure that incident report forms are properly compiled by staff and distributed to Country Office.
Monitor events, review incidents and coordinate analysis, follow-up actions and recommendations.
Provide security update, which includes situational analysis, actions taken and actions recommended, to the Country Management Team on a regular and as per request basis.
Submit written weekly and monthly security reports to the Country Leadership Team through the Director of Operations.
Provide informed recommendations in the context of security assessments and reviews.
Assess application of security policies and level of vulnerability of facilities; recommend changes to enhance security.
Coordinate and manage the proper use of telecommunications systems.
Develop and implement security training plan for all staff; develop and apply evaluation processes to determine whether training competencies are met at country and at project level
Develops country-wide security and evacuation plans and drives compliance with the organization security policies and procedures.
Policies, Strategy and Standards Implementation and Performance (15%)
Provides an objective overview and analysis of security trends and issues across the country and their implications to Plan; and advice country management accordingly.
Offers advice as necessary to Country management Team/Security focal points regarding various implementation decisions to ensure Plan’s duty of care at all times.
Disseminates information, guidelines and policies as approved globally from time to time.
Contributes towards policy and Global strategy amendments as called upon from time to time.
Shares and ensures the use of approved and updated templates, tools and guidelines for security management.
Shares ideas for operationalization and implementing security and safety polices and protocols.
Reviews country proposed security ratings timely or on case by case based on context changes and advises management on any areas that needs change or review.
Reviews country generated SOPs and advises on any improvement required and recommends for changes to leadership for approval and implementation
Reporting, Monitoring and Compliance (15%)
Supports the country office to upgrade and continuously improve their capability and compliance with global security standards or initiatives.
Receives and consolidates quarterly country security and compliance reports for onward submission to IH.
Reviews all security and vehicle incident reports and follows up the implementation of recommended management actions.
Produces a proactive mapping of security hot spots across the country and upcoming events to the Country Management Team.
Produces a monthly departmental report.
Disaster Team Collaboration and Networking (10%)
Undertakes security and safety assessment to inform disaster mitigation decisions and actions.
Steps in to cover as field security manager (where local capacity is limited) for any over Orange level 2 category disasters or conflict zone responses.
Works with the regional security focal community, internal and externally including UN and interagency forum.
Liaises with external security specialists for information’s sharing relevant to the region and shares with Director of Operations and/or Country Director as necessary after validation of accuracy.
Assists in gathering information for SITREPS and security related alerts, advisories by country teams.
Reviews and monitors security budgets and their implementation
Support in Program Implementation (10%)
Advise on safe movement of staff, e.g. proper vehicle fleet management policies, adequate safety and communications equipment in vehicles, and training of drivers in established procedures and requisite skills.
Inputs on need basis in programme proposal development to ensure adequate consideration of safety and security needs and inclusion of safety and security costs.
Develops guidelines and criteria for assessing premises and new office moves and locations.
Provide safety and security support and advice to area and field managers
Security input to management decision making (10%)
Provides technical inputs into all security appointments within the country, including Country Office security focal points, and provides consistent guidance based on current security policy and procedures to ensure uniformity of practice.
Although essentially an advisory role when necessary intervenes with authority to ensure policy compliance in consultation with the Regional Security Advisor and Head of Global Security.
The position requires in depth knowledge of organisational strategies and contributes to its fulfilment by supporting the Country Office to understand their roles and implement Security activities in accordance with organisational goals and requirements.
Supports and maintains the Global Security Strategy that promotes Plan’s Global Security Policy and reflects country priorities through the provision of technical support to country staff.
Security Advisories (10%)
Provide advice to the management on all the decisions to be made touching on safety and security.
Act as a key advisor to the ore leadership on security matters for leadership support in decision making.
Responsible for country-wide security management in line with the acceptance model and Plan International standards.
Advising Country Management Team and security management teams/ focal persons on various security matters
Maintain an appropriate level of contact with regional and headquarters Safety and Security personnel and other external stakeholders to support the implementation of Plan’s Security strategy.
Initiate security alerts as appropriate in line with the ever-evolving security context across the country.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures;
Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Other duties 5%
Participate in management meetings
Any other assignment within the scope of work.
Leadership COMPETENCIES
Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative;
Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date;
Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. Empowering other staff to give their best and develop their potential;
Achieves desired outcomes and finds innovative solutions by using the expertise and creativity of others and adopting a coaching approach with the people they manage or advise;
Creates space for reflection and uses external evidence and internal evaluation to identify what and how we need to improve and then to support others through change;
Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures;
Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Business Management competencies
Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
Managing resources and delivery: -Knows the resources required for their role. Manages their own workload, avoiding under or overcommitting to delivery activities; -Works according to a budget and uses the relevant financial systems.; -Works according to principles of data protection; -Understands how information is used for reporting and decisions making; – Seeks to continually improve personal working practices.
Programme and project management: -Aware of the programmes that Plan International delivers directly and through partner organisations. -Aware of the programme and project management procedures relevant to their role.; -Complies with financial procedures and controls relevant to their role; -Seeks opportunities to reflect on and learn from all work.
Digital working: Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose. Utilises the digital tools available in line with privacy and safeguarding guidelines.
Evidence-based management: Understands the importance of high-quality data and the implications of poor data. Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to their role.
Technical expertise, skills and knowledge
Qualifications/ experience essential:
A bachelors’ degree in areas of Security and Safety, Social Sciences, International Development or related fields.
Essential skills and competences
A minimum of 7 years proven work experience a security role that covers multiple country wide remit, with at least 1-year experience in INGO safety and security management.
3 Years in a leadership/managerial role
Experience in missions such as within peace-keeping, civilian protection, police services settings.
Demonstrable knowledge and experience in security management, advisory, analysis and capacity building role in an international organisation setting.
In-depth knowledge or work experience in post-conflict and/or complex emergency environment.
Deep and clear understanding of humanitarian principles, codes of conduct and ideally, specific sub-sector work: protection, health, shelter, linked to INGO field operations contexts.
Proven ability to be flexible and work well under pressure in fast-paced team environments.
Good understanding and experience in neutrality in local conflicts and conflicting parties interaction with all parties and maintaining a position of (humanitarian) neutrality is a necessity of the role.
Must a good communicator and display both oral and written language skill in English.
The position requires innovation, flexibility and reliability to provide creative solutions to challenges arising in relation to security mainstreaming activities to promote a positive security culture throughout the region.
Ability to gain a precise understanding of various local, regional, country and international context to provide a clear dynamic briefings and analysis of given and unfolding security and political situations when they occur.
Qualifications/ experience desirable:
Advanced professional training in security management preferably in the INGO sector
Training skills – the ability to develop, implement, facilitate and impart learning on security
Proficient in Microsoft applications and use of relevant software and other applications, including internet and management information system.
Languages required
Excellent written and verbal communication skills in English.
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
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