Job Summary
The role of the Administration Manager will be to oversee and regulate the financial, administrative and logistical functioning of INSO Kenya. S/he will ensure compliance with relevant mandatory controls arising from Donors, Government of Kenya (GOK) and INSO. As a senior post, the Administration Manager will report directly to the INSO Director Kenya and will be subject to training and supervision by INSO Chief Administrative Officer. S/he will supervise one cashier, four regional assistants and two drivers. The post will require some travel to the provinces some of which are hardship areas.
Major Responsibilities:
Implement, enforce and monitor the admin and finance policies/procedures in compliance with INSO SOPs, Kenyan law and donor requirements
Follow the finance schedules in order to meet the financial reporting requirement to the Chief Administration Officer and donors
Implement, enforce and monitor logistics/procurement policies in compliance of INSO SOPs and donor requirements
Develop and implement a proper internal control in order to protect the country’s assets (cash and equipment’s) with the Country Director
Ensure the programme is in accordance with local laws, in term of financial reporting requirements, labour laws and taxation
Oversee the administrative and logistics department of the country programme and, when required, be involved in local staff recruitment of the administrative, finance, HR and logistics department; develop and deliver a training program for that team
Oversee technical support to the Country Director and Safety Advisors in all administration, finance and logistics matters
Mandatory requirements:
Bachelor Degree in either Business Administration or accounting,
5+ years’ work experience with an NGO
Staff management and security experience
Knowledge of administrative and logistical processes
Experience in liaising with other organisations and government officials
Fluent in spoken and written English and Kiswahili
Computer literate, with good report writing and budget/financial management skills
Preferred characteristics:
Experience with logistics
Experience in Human Resources Management
Experience in staff training and capacity building
Key Personal Competencies
A good listener
An effective communicator
Excellent analyst
Team player
Excellent interpersonal skills
A people manager
Experience working in a diverse cultural setting
Terms & Conditions: Local terms, annual renewable contract with expected start date of 1st April 2017, competitive remuneration, 24 days’ annual leave per year, health and life insurance cover.
