Job Details
The Kenya Country Office will avail the services of a retainer consultant as and when there is a need for outsourcing a spot check, follow up recommendations from the spot check and audits and also provide specific support to the implementing partners in terms of capacity building. The retainer would be effective from 16/11/18 to 15/9/19.
Scope of Work
Goal and Objective: Under the supervision of the Quality Assurance Officer, QA Unit, Operations, as and when required, the consultant will provide the required support in terms of carrying out the spot checks, capturing recommendations from assessment and assurance activities, follow up of open recommendations and also provide capacity building to the implementing partners, eventually helping KCO to be HACT compliant.
Activities and Tasks:
Populate and review the tracking tool for monitoring of recommendations from spot checks/audits/micro-assessments and follow up with the sections concerned to ensure that responses are received from implementing partners to support closure;
Review the compliance reports received from the partners to assess its validity in terms of closure of recommendations and update the tracking tool; once information is available on e-tools, tasks of updating, follow up and validation will be done on e-tools;
Undertake spot checks of implementing partners as per guidance from supervisor;
Review the reports received for micro-assessments, spot checks and audits and identify follow up actions and update the tracking tool;
Prepare and share progress report on a monthly basis;
Provide support to the implementing partners, both CSOs and government departments in helping to set up accounting systems leading to capacity development;
Work relationships:
The consultant is expected work closely with Quality Assurance Officer/Fund Monitoring Specialist of the QA Unit in terms of guidance for the tasks listed above. In addition, consultant will also be working closely with programme sections/zone offices, implementing partners and audit firms.
Outputs/Deliverables: Payment will be based on the assigned tasks and will be guided by the criteria described below: (Daily Fee must be proposed by the applicant for each activity type) Payment to be effected on completion of assigned tasks to the satisfaction of UNICEF and submission of spot check reports, Training activity report, travel claim;
Spot checks – Nairobi and other counties in Kenya – 2 days of field work at the partners office plus travel as required.
Capacity building activities.
Tracking tool/etools update and follow up of open recommendations.
Payment Schedule
Payment to be made in line with the terms mentioned above and will be effected on completion of assigned tasks and submission of deliverables acceptable to UNICEF; Cost of travel (DSA/airfare/taxi-fare) to be reimbursed on submission of travel claim. Travel to be undertaken by the consultant only after prior approval by the supervisor.
Consultant will be expected to undertake travel as part of the assignment to undertake spot checks, and other related activities, such as capacity development of implementing partners. Manual Travel Requests will be raised based on the need and travel costs will be reimbursed based on actual and scrutiny of supporting documents, as per applicable UNICEF rules and regulations.
UNICEF to provide use of office space, and reimburse communication costs as per actual and for completion of agreed activities.
Payment is on satisfactory completion of deliverables duly authorized by the Supervisor of contract.
Note: As per UNICEF DFAM policy, payment is made against approved deliverables. No advance payment is allowed unless in exceptional circumstances against bank guarantee, subject to a maximum of 30 per cent of the total contract value in cases where advance purchases, for example for supplies or travel, may be necessary”.
The TOR must mention that “the candidate selected will be governed by and subject to UNICEF’s General Terms and Conditions for individual contracts.”
Required qualifications, desired competencies, technical background and experience
Education: Masters degree in accounting;
Specialist skills/Training: Experience of at least 2 years in the area of finance/accounting. Experience in the area of audit is an asset
Years of experience: 2 years’ experience in the area of finance/accounting and familiarity with auditing.
Competencies: Analytical skills, drive for results, communication and coordination ability;
Languages required: Proficiency in English. Knowledge Swahili, an added advantage
