Overall responsibility will be to liaise with the KMA National Office and the Conference Organizing Committee to oversee smooth facilitation of the conference and all the preliminary activities including fundraising. He/she will be expected to achieve high standards of output, performance and to constantly and creatively find ways of improving productivity and efficiency.
Responsibilities
Assist in managing the 48th Annual KMA Scientific Conference (approx. 400 attendees).
Working with Conference Organizing Committee on delivering the event on time, within the budget, that meets and exceed expectations
Update conference website as needed
Work with KMA CEO to manage other events and conferences
Manage a wide range of organizational work to meet prescribed deadlines
Ensure the attendees of event leave with a positive experience
Managing social media accounts (Facebook, Twitter, LinkedIn), updating members about upcoming events, working on member group expansion
Communicating, maintaining and developing client relationships
Managing website content
Travelling to on-site inspections and project managing visits
Ensuring excellent customer service and quality delivery
Obtaining quotes from suppliers for all production needs of the events
Sending out update and post event emails to speakers, sponsors and delegates
Chasing in delegate and sponsor payments for the conferences with the aim of having all payments in prior to the conference
Copy checking all printed material with the Conference Organizing Committee
Accurately assisting the Accountant to process invoices received from suppliers on a timely basis
Comply with and enforce KMA established policies and procedures
Any other duty as may be delegated by the National Executive Committee Members (NEC)
Qualifications
Must have a Bachelors’ degree in relevant field.
Experience in conference planning;
Teamwork: ability to interact effectively with others.
Excellent organizational skills to manage numerous details
Strong written and verbal communication
Problem-solve in a changing environment: analyze situations quickly and react appropriately with minimal supervision.
Strong work ethics: be a self-starter with strong initiative; be reliable.
Assertive personality to reach out to conference sites, potential speakers, management, participants.
Understanding of event planning, deadlines, and lead times.
Able to anticipate logistics needs of large groups of people.
