Compliance and Finance Intern

Department: Finance / Compliance
Direct hierarchy: Compliance Manager / Finance Officer
Contract Duration: 6 Months
Starting date: January 2018
Background on ACTED
Main objective:
The main objective of the Compliance and Finance intern is to assist the ACTED Nairobi Compliance and Finance department with their operational tasks. This translates to ensure a proper and clean documentation of every project conducted by ACTED.
Under the Compliance Department they will be mostly in charge of preparing internal and external audit
Under the Finance Department they will be mostly in charge of the daily accounting management
Responsibilities:

Finance/ Administration

Reporting on the debt follow-up and contract follow-up to the finance Officer
Collecting the information on cash disbursement for the Nairobi Office
Assisting performing the petty cash management
Assisting elaborating the cash book for Nairobi
Assisting the Finance Assistant and Finance Cashier in the monthly accounting through:
Checking the finance documentation (expenses, advances….)
Preparing the finance voucher
Filling the voucher when necessary
Assisting the Finance Assistant and Finance Cashier in the monthly accounting through:

Compliance: FLAT internal procedures

Assisting on a monthly basis the FLA-01 and help on the filling of the documentation per project per category.
Assisting on a monthly basis the FLA-02 to ensure the accountability of the folders.
Assisting on the collection and consolidation of the necessary documentation for the FLAT folders (with the help of each departments)
Checking the FLAT folder to ensure they are complete.

Compliance: Audit preparation

Assisting the compliance manager and officer to prepare the upcoming external audit.
Assisting the compliance manager and officer to perform internal audit when requested
Implement the recommendation highlighted by the compliance manager of external auditors.
Any other duty as may be requested by your supervisor.

Others

Upon request, travelling to base with a manager to participate on field mission.

Subordination:
The employee works under the functional subordination of the Compliance Manager and the Finance Officer.
The global supervision will be in accordance with the Country Finance Manager
Qualifications/Skills Required

Bachelor degree in Accounting, Business Administration, Human Resource or a related field.
A minimum of three years relevant experience, preferably in a similar position in an NGO.
Deep and clear understanding of humanitarian principles and activities.
Sound understanding/experience in financial processing and management
Excellent skills in Microsoft Word, Outlook, and Excel.
Strong organizational skills and meticulous attention to detail.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
High level of integrity and honesty.
Fluency in Somali language is an added advantage