Role Responsibility
Main Purpose of Position
All administrative duties associated with the Compensation & Benefits department
Effectively administer various benefit schemes including but not limited to G4S Health scheme, Pension scheme, NSSF, NHIF, Group life & Group Personal Accident covers, Education
Provide expatriate support services
Generation of reports for submission to the local and region office and for decision making
Key Performance Areas
E Effective administration of G4S Health scheme
Maintain medical membership list by ensuring that all eligible employees are registered with the scheme and all notifications on medical additions and deletions are sent out to the insurer on time and conduct quarter reviews on the membership list
Facilitate issuance of medical cards
Coordinate with the insurance on appointment of service providers and ensure that are within staff reach based in all G4S locations country wide and that their services are efficient
Facilitate efficient management of member benefit utilization to the benefit of the member and company
Coordinate and prepare exceptional reports on member benefit utilization/expenditure & contributions
Coordinate member education – quarterly
Facilitate timely payment of medical contributions and management fees for the service provider
Provide guidance and advice on medical cover issues to members
Processing of member claims for reimbursement
Liaison person between the service provider member and employer
Effective administration of G4S Pension schemes
Administration and management of the Defined Benefit and Defined Contribution Pension schemes in line with the Scheme Trust Rules Deed and the RBA Act.
Maintain the membership list by ensuring that all eligible members are duly registered with the scheme
Facilitate and coordinate timely payment of pension contributions
Coordinate quarterly meetings for trustees
Prepare and coordinate the Annual General Meetings
Administer the member benefit payments process for members on separation from the company
Facilitate pension welfare issues (payment of school fee for ex pensioners).
Facilitate audit process for the pension schemes.
Provide trust secretary roles as provided for in the Trust Rule Deed and RBA Act.
Effective administration Group life & Group personal accident covers
Administration of Group Personal Accident covers (GL and GPA) by ensuring all management accidents are reported to the insurer.
Liaise with insurance providers for provision of Group Life and Group Personal Accident cover for management staff.
Coordinate member health examination on renewal of cover
Facilitate the claim processing and registration of all eligible members.
Facilitate timely payment of management fees
Liaison person between the employer and the service provider
Effective administration of G4S Kenya Education Trust fund
Administration and Management of G4S Education Trust Fund that is sponsored by the company,
Organize annual fund draws
Arrange and attend quarterly meetings to monitor and receive updates from the fund managers
Provide administrative support to the trust as per the trust deed and rules of the trust.
Facilitate audit of the trust, quarterly reports.
Coordinate payment of the winners
Manage timely and effective reporting
Prepare monthly HR KPI report
Variance reporting between BPC, WFP, Org charts and Payroll
Prepare exceptional reports on Joiners & Leavers
Coordination of NSSF and NHIF data quality reports
Leave status reports
Participate in the Annual Pay Review exercise
Manage expatriates documentation support
Facilitate the process of obtaining work permit, special passes, dependant passes and renewal where needed.
Follow up for endorsement of the work permits
Liaise with the immigration department on provision of advice regarding different travel requirements for expatriates
Prepare & coordinate cancellation of work permits documentation
Support Organisation Design
Support Organisation Design reviews and WFP
Ensure updated JD’s for all existing positions
Manage approvals of Job Request Forms (JRF’s)
Participate in internal and external benchmarking reviews
The Ideal Candidate
Knowledge and Qualifications
Tertiary education in Business Management or Human Resources Management
Human Resources related subjects compulsory
Degree are advantageous
Kenya market
Kenya legislation
Two to five years in Human Resources Management in a large business dealing with unionised employees.
Member, Institute of Human Resource Management, Kenya
Technical Skills
Financial Acumen
Conflict Management
Negotiation
Microsoft Word – Intermediate level
Microsoft Excel – Intermediate level (Advance level are advantageous)
Microsoft PowerPoint – Basic level
ERP system(s)
Google suite of products
Behavioural Skills – Support
Understanding the organizational environment
Understanding the organisation’s goals and objectives
Dealing with changing circumstances
Supporting and working with others
Delivering objectives
Dealing with complexity
Acting professionally
Deliver great customer service
Sharing and co-operating
go to method of application »
