Job Purpose:
Provide advisory services to clients based on Company Set up Best Practices, Corporate Governance Principles
Enable clients successfully register at the Companies Registry, set up and incorporate business entities and ensure compliance with statutory requirements.
Key Responsibilities
Advise Clients on Company Set Up Best Practices
Link businesses on eCitizen portal
Coordinate and facilitate the incorporation and set up of businesses
Advisory and guidance to clients based on corporate governance principles
Maintain the company’s statutory registers and books
File statutory documents at the Companies Registry and conduct searches
File annual returns and any other statutory forms with the Registrar of Companies
Update the annual returns diary
Liaise with the Filing Clerk to receive regular updates on any pending work at the Companies Registry
File and retain client documents in respective files and update them regularly
Arrange meetings of the directors and the shareholders i.e. issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken
Update the statutory books, notably Register of directors, shareholders, debentures etc.
Attend to client requests on a timely basis and escalate any concerns accordingly
Inform the Registrar of Companies of any significant changes in the company’s structure or management i.e. appointment or resignation of directors, transfer of shares etc.
Establish and maintain the company’s registered office as the address for any formal communications
Ensure the security of the company’s legal documents i.e. Certificate of Incorporation and Memorandum and Articles of Association
Follow up with the Company Set up Clients
Undertake general administration duties as may be required from time to time
Accomplish assignments to the satisfaction of management and to the firm’s standards
Any other cognate duties as may be assigned by the Director and manager of the department and any officer as delegated by the Chief Operating Officer, Managing Partner and/or Chief Executive Officer
Key Qualifications and Experience
Bachelor’s Degree in Commerce/ Business, Law, Economics or related commercial field
At least Certified Public Secretary (CPS) Section 5. CPS-K will be an added advantage
At least 3 years’ cumulative experience in Corporate Secretarial Services / Business Development
Key Skills and Competencies
Sound knowledge of Corporate Governance
Good managerial skills
Excellent organizational skills
Excellent communication and interpersonal skills
Good negotiation skills
Teamwork
Attention to detail
Excellent prioritization and time management skills
