This position is also responsible for administrative function, support in development communication materials eg (events posters, brochures, flyers) media monitoring posting of content for website and social media. The position will also work closely with IAWG Coordinator as well as the core group and sub groups co-chairs in organizing related events/meetings.
Internship Responsibilities
Outreach and profile raising of the IAWG
Updating the IAWG website – posting of events/jobs vacancy among others.
Update IAWG social media on a regular basis with relevant material, highlighting key events and achievements using blogs etc.
Support in development and maintenance of a suite of materials to effectively communicate the work of IAWG e.g. the design and production of IAWG newsletter in Adobe Indesign
Organising events
Support the coordinator in managing all the administrative and logistic arrangements of the upcoming conferences
Provide on-hand assistance during the conference and sub-group meetings e.g. ensuring that participants are welcomed, signed in, take minutes and ensure other specific administrative and logistics issues are responded to in a timely and appropriate manner.
Registration of participants and follow up on payments with Danish Refugee Council (DRC) finance team
Contribute to the monitoring, reviewing and evaluation of the progress of the conference and impact undertaken through discussions with participants and conference organisers.
Qualifications
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values
University degree in the field of communications, public relations, languages, journalism, administration and social sciences
Competent IT skills & experience in the use of software programs such as MS Word, PowerPoint, Excel, Adobe suite 6 – A MUST
Experience in managing websites and in using social media tools in a professional context
Excellent interpersonal written and oral communication skills;
Demonstrated experience in events coordination, administration and/or management, preferably within INGOs.
Pro-active communicator, with experience working in multi-disciplinary teams
Resourcefulness, flexibility, good organisational skills and the ability to prioritise and to meet deadlines.
Demonstrated effective organizational skills and ability to handle work in a timely manner
Ability to work effectively with people from different nationalities, cultures, ethnic and religious groups across the region
Good understanding of humanitarian issues in East and Central Africa, and the ability to relate IAWG work within this context.
Experience of operating multi-media equipment including digital cameras, video recording equipment, web cams, and voice recorders.
Experience of tailoring communication and advocacy messages for a variety of decision-makers and high level audiences. Any other duties within the nature and scope of the position.
