Specific Tasks and Responsibilities
Project management of projects under development
Provide technical input to projects under development; Revise project implementation plans and ensure development steps are followed;
Revise the project development timeline and provide inputs to ensure project development occurs on time; Provide inputs to stakeholder consultation processes in the development of the projects; Prepare the UNEP safeguards identification form;
Prepare the checklist for UNEP’s quality evaluation committee;
Upload GEF-8 endorsement document packages to the GEF portal.
Project management of projects under execution
Prepare reports to the Task Manager on the progress and risk situation of projects in the global portfolio, and submit to the Task Manager strategy documents to effectively mitigate identified project risks;
Prepare and send half-yearly report templates to Executing Agencies for projects in the global portfolio, hold meetings with these agencies and send guidance emails to ensure correct and timely completion of the reports, and review such reports to ensure their timely completion; Prepare and send project implementation review report templates to Executing Agencies for projects in the global portfolio, hold meetings with these agencies and send guidance emails to ensure correct and timely completion of the reports, and review such reports to ensure their timely completion; Prepare mid-term review (MTR) terms of reference and review mid-term review reports for projects, sending a summary of the MTR to the Task Manager when the review is completed. Prepare an MTR implementation plan to facilitate Executing Agency implementation of MTR recommendations;
Provide inputs for facilitating the technical and financial closure of projects; Travel to undertake the previous tasks in country, as required and decided by the Task Manager.
Project documentation: Develop draft legal agreements for new projects and project extensions; Prepare documents for UNEP project internalization and revision processes, and provide inputs to ensure completed UNEP clearance and approval processes;
Prepare project supervision plans and risk logs for projects and periodically update them.
Request the Executing Agencies to update their procurement plans and review such plans, providing inputs to finalize them;
Prepare project revision documents for technical and financial revisions for projects, ensuring that project revision documentation is complete for UNEP approval; Review expenditure reports together with the finance team to ensure correct amounts have been charged; expenditures are aligned with project deliverables and thus acceptable; expenditure is not exceeding the budget line allocations and overall budget.
Send feedback emails to Executing Agencies in order for the agency to complete the document correctly. Review cash advance requests in collaboration with the finance team.
Provide guidance to Executing Agencies in order for them to complete the document correctly.
Portfolio management: Prepare a report identifying measures to enhance the effectiveness of portfolio management tools;
Develop and implement measures to visualize and graphically represent portfolio data for facilitating decision-making;
Develop and implement measures to enhance the effectiveness of the portfolio filing system; Prepare databases for the uploading of information to the Integrated Planning, Management and Reporting (IPMR) solution system and upload information to the system;
Undertake research to identify ways to enhance the effectiveness of portfolio management and operations; Develop flowcharts for the development, review and approval of technical and financial documents.
Qualifications/Special Skills
Master’s degree in environmental policy, international affairs, engineering, environmental sciences, economic or a related field is required.
A first level degree with an additional two (2) years of qualifying experience may be accepted in lieu of an advanced university degree.
A minimum of three (3) years of experience in working on international projects on climate change mitigation is required. Experience working with GEF projects is desirable. Knowledge of UNEP, GEF or GCF project cycle and policies is desirable. Experience in working with national governments in developing countries is an asset.
Languages
Excellent proficiency in oral and written English is required. Knowledge of French, Spanish or Portuguese is an asset.
Deadline : Apr 26, 2024
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