Duties and Responsibilities
The Work at this level will be carried out under the close supervision and guidance of a Senior Management Officer. Specifically duties and responsibilities at this level will entail:
Ensure preparation, consolidation and submission of Annual University Procurement Plan and Disposal Plan.
Oversee preparation of procurement related status reports for submission to management and other statutory bodies.
Ensure integration of ICT into the supply chain management operations.
Oversee procurement of goods, services and works.
Ensure that supplies estimates and expenditure are prepared to ensure that procurements are done within prevailing market prices.
Spearhead all negotiations with suppliers for University’s value for money as required by the Procurement Laws and Regulations.
Oversee the research on market trends to inform placing of orders or recommend appropriately awards of all procurement matters.
Oversee the development work plans for the department, supervise implementation and evaluate performance to achieve the University’s strategic plan.
Oversee University asset management process.
Ensure stock take process is undertaken and that quarterly and annual stock-taking reports are prepared for presentation to management.
Oversee drafting and implementation of procurement related contracts.
Ensure the tendering processes are executed as per the Procurement Act 2015.
Oversee inspection and acceptance of goods, works and services.
Oversee the disposal process in the University.
Ensure implementation of Quality Management Systems in the department.
Formulate and implement procurement policies, strategies, regulations and procedures to ensure proper management of the University’s procurement function.
Interpret and advise the Vice Chancellor on all procurement and asset disposal maters to ensure that the University compliances with Procurement Laws, Regulations and Government Circulars.
Identity, monitor and mitigate supply chain, strategic and operational risks by ensuring appropriate internal controls are in place.
Mentor staff in the department to impart relevant knowledge as a way of building their capacity to ensure business continuity in the University.
Assign duties and supervise staff in the department.
Assess staff competencies through appraisal mechanisms.
Formulate training and development strategies for staff departmental staff on a competency framework, in line with both the University’s strategy and individual needs.
Provide professional opinions to the Accounting Officer on all procurement and disposal matters.
Provide advice to the University Management on matters concerning legislation, environmental and best supply chain management practice.
Maintain well updated register of all University suppliers.
Oversee preparation of quarterly and annual stock-taking reports to management.
Provide secretariat services to evaluation, disposal and negotiation committees.
Initiate disposal of unserviceable, obsolete / surplus stores and equipment.
Monitor and implement procurement processes through the Enterprise Resource Planning system.
Oversee purchasing and supplies to ensure smooth operation with the University.
Oversee internal requisition process in the University.
Oversee and manage interdepartmental communication an allocate tasks and resources as needed.
Requirements for Appointment
For Appointment to this grade a candidate must:
PhD in purchasing and supply management or its equivalent from a recognised University and/or
Master’s Degree in relevant in purchasing and supplies management or its equivalent from a recognised institution.
Bachelor’s degree in purchasing/supply chain management or its equivalent from a recognised institution.
Served in the grade of Deputy Chief Supply Chain Management Officer Grade MNT 14 for a minimum period of three (3) years.
Must be a member of KISM (K).
Certificate in Computer Applications from a recognized institution.
Demonstrated merit and ability as reflected in work performance and results.
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TERMS AND CONDITIONS:The above positions carry remuneration packages which include among others, basic salary, medical cover, house, transport and leave allowances.APPLICATION PROCEDURE Interested applicants should submit ten (10) copies of their applications with detailed curriculum vitae, e-mail address, telephone contacts, postal address, current post, copy of current pay slip, verified copies of academic, professional certificates and testimonials. They should provide clearance certificates from the following organizationsNOTE
Apply via :
dvc_fa@mmu.ac.ke
