Job Overview:
This Business Development Officer, filling a critical gap in Technical Excellence, will sit within the Grant Operations & Analytics Team (GOAT) and will be responsible for leading effective business development processes for highly complex global funding opportunities. The position collaborates closely with Technical Excellence program and grants teams, Country Program teams and IRC support departments like Finance and the Awards Management Unit to ensure that all proposals are developed and submitted in accordance with IRC and Donor policies.
Key Responsibilities:
Business Development (90%)
Bid Coordination: Serve as the bid lead for Technical Excellence opportunities and coordinate with the Awards Management Unit (AMU) on opportunities with an AMU assigned bid lead
Support the technical team in donor-specific program scoping in advance of anticipated calls, including pre-development of concept notes and donor feedback solicitations for specific programmatic elements/ideas
Drive the proposal timeline forward, including HQ approval processes and submission
Manage OTIS (Opportunity Tracking Information System) workflow for proposals
Be responsible for the coordination with country programs and partners on documents needed
Provide templates and guidance to program teams
Lead on the coordination of reviews between technical units
Work with AMU on potential institutional funding opportunities and solicitations
Attend key cross-unit and cross-departmental meetings regarding business development
Develop and maintain an in-depth understanding of Technical Unit funding streams and business development priorities
Proposal Budget development: Lead on the development of proposal budgets that reflect the technical design
Develop proposal budgets to ensure consistency and accuracy across projects. Design, draft, refine, and finalize budgets and budget narratives (as needed) that are reflective of program design costs
Ensure appropriate internal formats and donor formats for budget development are used
Advise on the allowability of costs
Guide supporting financial documentation for proposals in coordination with the HQ Finance Department, including annexes
Coordinate with and support country program finance and grant staff on proposals, providing guidance and feedback on workplans, deadlines, and proposal parameters
Secure approvals across departments for submissions
Proposal Development: Support the proposal development processes for TU-specific opportunities as required for multi-country, multi-Technical unit, and/or multi-region opportunities
Support Unit technical staff in the development of proposals, including reviewing and contributing to concept notes, proposals and creating budgets ensuring donor and IRC compliance
Track Technical Excellence’s pipeline for business development and assist with assigning business development (concept note, expressions of interest, proposal development) to Grants Managers
Coordinate with GOAT staff to ensure visibility on all opportunities and the appropriate level of salary support in the post-award phase
Process Management and Creation (10%)
Handover Procedures: Working closely with the Sr BD Advisor and the Sr Grants Advisor, develop standard processes for handover procedures between pre- and post-award.
Support on KIIs with key staff on the gaps in the current handover process
Support the creation, piloting, and iteration of process improvement changes for handover procedures for both public and private awards
Collect lessons learned from previous handover processes
Go/No Go (GNG) Process: Working closely with the Sr BD Advisor and BD Officer, support on process changes in the Technical Excellence GNG processes, including the following:
Support the collection of GNG inputs on live opportunities for appropriate next steps
Support on KIIs with key staff when changes are being proposed
Collect lessons learned from previous iterations of the GNG process
Key Working Relationships:
You will report to: the Senior Business Development Advisor, GOAT
Other Internal and/or external contacts:
Internal: Regular contact with Technical Unit teams, GOAT Grant & Contract Mangers, GOAT BD Officer, and Country Program staff, the Awards Management Unit, Finance, Human Resources and Global Supply Chain.
External: Interact with donors, vendors, contractors, and consultants.
Desired Qualifications:
3+ years of progressive work experience connected to business development and working in or closely with Technical teams
Highly collaborative and pro-active colleague with a talent for delivering results with cross-functional groups
Experience working with IRC systems is a plus
Dedication to diversity, equity and inclusion, and a strong passion for our mission
Comfortable adapting to new challenges and dynamic priorities, while maintaining professional grace
Sophisticated Microsoft Office skills (Excel, PowerPoint) and experience with organizational information and financial systems
Excellent written and verbal communication skills in a multi-cultural environment
University degree in Business Administration, Finance, International Development or a relevant field, or equivalent work experience
Fluent in English; French, Spanish or Arabic language a plus
Working Environment
Standard office working environment, flexibility to work remotely
Workspace booked via a desk reservation system in an open-plan office when in person
Limited travel expected
This role may require working remotely full or part time depending on pandemic and public health changes
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