Bids and Contracts Officer

The Bids and Contracts Officer will have overall responsibility of managing and administering bids in response to request for proposals and quotations. The officer will continuously improve the quality and success of SGA bids and proposals.
Key Duties / Responsibilities:

Arrange to purchase bid documents.
Attend pre bid briefings
Attend bid openings
Administer and manage bids
Produce the tendering plan and establish the core tendering team.
Ensure all RFP requirements have been addressed as fully as possible.
Liase with core tendering team members (Functional heads, Relationship managers, sales Personell etc.) in preparing the bid in order to ensure that a winning bid response has been given.
Take responsibility for submitting a completed bid on time, in an organised manner and within organisation price margins.
Lead all day to day aspects of an individual bid
Develop and maintain bid material library and automated management system
Produce bid reports.
Take ownership and co-ordination of contracts – maintaining currency of contracts and ensuring that contracts are used correctly across the business
Participate in other sales and marketing functions in a support capacity as required.
Continuously improve the quality and success of SGA Bids and proposals.
Develop and maintain bid procedures.

Key Result Areas
Reporting /Planning – Provide detailed reports on a weekly and monthly basis with information on the performance, market conditions, competitor activity and recommended actions on tender submissions.
Weekly submission of RFP Pipeline and accurate projections on a weekly basis on closure rates.
Educational Requirements:
Essential:
Degree/Diploma in the field of business or related
Desirable:
Undergraduate Degree is an added advantage
Related Job Experience/Qualifications
At least 3 to 5 years’ experience in a Tenders and Bids environment
Additional Skills and competencies

Self-motivated and possession of understanding of winning strategies.
Demonstrate strong ethos and ability to produce high quality work solutions that focus on client needs.
Strong – relation, negotiation and analytical skills.
Planning and organizational skills.
Written and communication skills.
Ability to – Gather, organize, interpret and collate data from multiple sources, read and interpret instructions carefullyUse industry experience to understand complicated technical information.
Deal with complex business relationships and manage multiple resources to deliver a strong winning case.
Excellent bid/project management and time management skills.