Job location: Mai Mahiu, Naivasha
Job Purpose: Carry out accounting and reporting of inventories and fixed assets
Duties and Resonsibilities
Track stock movement for all stocks in the company’s stock management system (Fleet wave)
Reconcile all company-wide stock balances in the accounting system with physical stock balances on a monthly basis
Responsible for monthly physical stock takes
Generating reconciliation reports between physical stocks and system stocks and circulating them on monthly basis clearly highlighting variances
Explaining in details any variances declared between system balance and physical balance
Reporting and checking on obsolete stocks
Generate monthly stock consumption / issue reports from fleet wave to be used to post in sage
File and maintain original records for stock receipt and issues with respective sign offs
Ensure fuel dip stick readings for the main bulk storage tanks are done daily at 8.00 am and a reconciliation report shared same day before midday
Verify company fixed assets annually
Take stock of equipment working tools (lashing gear, lifting gear among others) semi-annually and report status
Ensure all assets are tagged
Generate monthly summarized job cards from fleet wave system with detailed transactions analysed by vehicles, project, customers and costs, which should tally with costs posted in sage accounting system
Generate charge summaries from fleet-wave system for charging services provided to clients / 3rd parties
Participate in audit processes
Implement company procedures and policies for stocks to minimize wastage and control costs
Fixed Asset reconciliation
Any other duties as assigned by line manager
Requirements for the position
CPA(k) /ACCA -a must
Business Degree/Higher Diploma in Supply Chain Management-added advantage
Minimum 2 years’ experience in managing stock in a logistics company
Minimum 3 years’ experience in accounting and Finance
