MAIN PURPOSE OF JOB
Amref International University seeks a qualified Assistant Registrar to provide a support to the office of the COO, assist with budget and project management, and coordinate internal and external communications. The incumbent will provide consultation on administration issues with associated departments and facilitate interdepartmental coordination of University’s day-to-day operations.
PRINCIPAL RESPONSIBILITIES
Manage all communication, including coordinating calendars, emails, phone calls and meetings as needed, maintaining confidentiality as appropriate as the first point of contact.
Research, prioritize, and follow up on issues and concerns, as assigned assisting in determining an appropriate course of action, referral, or response.
Maintain high-level understanding of interdepartmental processes to facilitate appropriate communication and relationship building.
Prepare meeting materials and reports including research, data collection, preparation, and assembly of materials.
Prepare weekly briefs for key department strategies
Coordinate budget activity through tracking, reconciling and processing: payment requests, reimbursement claims and budget reports.
Organize internal and external meetings and events including logistical and substantive preparation.
Provide project management support for complex planning and execution initiatives follow through on projects to successful completion, often with deadline pressures.
Promote the University’s programs and events to increase enrolment and public awareness
Perform other tasks as may be necessary
Qualifications Education/Certifications:
Relevant Master’s degree in Business Administration or any other relevant qualification from a recognised University
Required Knowledge/Experience
7 years relevant experience as an Administrator role in a University setting or equivalent; in a large organisation.
Exposure to a multidiscipline and multicultural environment
Demonstrated ability to work collaboratively with diverse groups of people
Skills/Abilities:
Project management skills
Strong technical aptitude.
Excellent customer service skills.
Highest level of discretion, integrity and confidentiality.
Excellent written and oral communication; strong report writing and minute taking skills.
Ability to manage multiple priorities for multiple stakeholders.
Strong problem solving and decision-making skills Flexible and adaptive.
Team player with interpersonal skills; collaborative and relationship-building skills
Meticulous attention to detail with excellent planning, organisation and Time management skills
Demonstrates critical thinking,
Being a self-starter with the ability to take initiative
Excellent Microsoft Office and Google Suite skills
If you’re interested in applying for this position email your motivation letter and CV outlining relevant skills and experience to recruitment@amref.ac.ke and have “Assistant Registrar” in the subject line. Deadline for submission: 22nd September 2023. Note that only shortlisted candidates will be contacted
Apply via :
recruitment@amref.ac.ke
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