PURPOSE OF THE ROLE
The Assistant Procurement Manager seeks to develop a protocol that outlines how eTK purchases goods and services, holds custody of all company policies relating to procurement to ensure that purchasing is managed consistently throughout the organization, making it easier to stay on budget and receive budget approval. The Assistant Procurement manager owns strategy to find cost-effective deals and suppliers to ensure sustainability
ACCOUNTABILITIES
Procurement Strategy
Integrating global / regional sourcing strategies with business and plant demands, balancing timing, and conflicting interests.
Influence Suppliers strategy to fulfil business needs
To support the procurement organization to meet goals and objectives in support to the overall ekaterra strategy.
Support development and implementation of ekaterra procurement strategies and policies portfolio
Supplier Relationship Management
Maintains supplier relationships by resolving supplier issues, responds to queries and requisitions for samples and information
Evaluates, monitors, and communicates to supplier’s performance on deliveries, material, or service rejection
Arranges / facilitates supplier review meetings, quality audits and safety evaluations and visits
Supports supplier capacity planning and run strategy development, communication of ekaterra requirements to suppliers and expediting of orders as needed.
Communicates output of Supplier Evaluation Program and develops and follows up corrective action and review process with internal customers, supplier relationship managers and suppliers
To support the management and maintenance of supplier relationships
Support security of key materials through the development of contingency plans and alternative materials/suppliers, working with Procurement Materials teams
Supplier Collaboration & Innovation
Supports the Competitor Analysis and Benchmarking
User Needs Assessment & Fulfilment
Supports early Procurement involvement in innovation and supply chain projects within ekaterra.
Represents Procurement in the innovation projects meetings (material cost, speed to market, complexity, and coherence with strategy)
Understands and collects business user needs (from Factories, Estates & Departments) subsequently discusses and agrees with the Procurement Manager on the procurement activities.
Ensures alignment between business needs and Supply Markets capabilities
Directly leads or co-ordinates some Innovation projects him/herself as needed
Cost & Cash Target delivery
Supports Zero Based Budgeting & Cost optimization programs (Value Creation Plan)
Support the business in working capital management
Lead transformational digitization projects – smart sourcing, cataloguing, reporting
To support deliver cost savings based on sourcing strategies and compliance management.
Policy & Compliance
Ensure supplier responsible sourcing & quality compliance
Ensure 100% contract compliance
Support suppliers’ selection to be involved in projects.
Is the custodian of the procurement policy, ensuring 100% compliance to the policy during the sourcing process
Update of Counterparty Risk Tracker
End to End Procurement Process
Implement the Buying Procedure and Ways of Working
Support Procurement Manager with the tendering process and the subsequent analysis
To ensure the satisfaction of ekaterra’s internal customers with the services provided by the procurement organization
Review and approve SBEs/PCs and POs as per set limits
KPIs & Reporting
Support the periodic executive summary for the Team by consolidating and reporting various KPIs (e.g., ZBB, Payment Terms Tracker, Supplier Performance)
Completes information request sheets such as volumes forecasts for buying contracts, buying form for material forecasts through the buying form to the finance team, provides explanations to price variances when required
Prepare information on purchase prices and conditions to enable proper budgeting, cash forecasting and forecast variance analysis as needed
Generates and provides reports on supplier spends quarterly.
Support the financial analysis of the portfolio, including price benchmarking and total cost analysis
Support Procurement Director, Procurement managers on presentations and updates for internal and external audience
Team Management
Support the Procurement manager with people management in the unit.
Support team activities in accordance with the ekaterra Sustainable Living Plan
Support in preparing and executing of team/project meetings/telcons and visits
Support in HR issues (Org Charts, tracking of Team member trainings)
To support complexity reduction programs for the Team
To be custodian of the team material/service and project databases
Other Responsibilities
To handle diverse customer, supplier, or operational issues when they arise
Continuously improve ways of working e.g., more efficient ways of handling data, thereby close co-operation with Enterprise support and Capability Teams
QUALIFICATIONS & EXPERIENCE REQUIRED
Qualifications
Bachelors’ Degree in Procurement, Supply Chain Management, Logistics (or equivalent)
At least 3 years’ experience in Procurement or Supply Management
KISM/CIPS &/or MBA holder will be an added advantage
Experience
A strong background in an operations environment.
Knowledge of sourcing and procurement techniques and proven skills in “reading the market”.
Proven track record in negotiations, networking & good knowledge of supplier management.
Aptitude in decision-making and working with numbers, collecting and analysis of data.
In-depth knowledge of contracts, invoicing, and negotiation terms.
Superb communication, interpersonal and leadership skills
Problem solver with a strong analytical mindset.
Outstanding organizational and time management skills
Excellent customer service skills.
Personal Attributes
Assertive, resilient and welcomes change
Engages interest and participation of others and has a collaborative approach to working together
Proactively contributes to the team and is actively committed to team’s development
Is self-aware and optimistic
Shows moral courage, openness, and honesty in all dealings
Able to build and maintain effective and productive relationships with colleagues, stakeholders, and suppliers
Good communication, negotiation, interpersonal and influencing skills
Analytical, numerically astute with strong demonstrated problem-solving abilities
Able to manage time effectively, prioritize tasks and achieve set targets
Commercial and financial awareness with a full understanding of how failure impacts the production, manufacture, and customer order fulfilment
Able to work well under pressure and handle emergency and stressful situations
Keen attention to detail and accuracy
Familiarity with an integrated Enterprise Resource Planning (ERP) system would be beneficial
Apply via :
careers.unilever.com
