Responsibilities
Attending and ensuring that all incoming visitors and callers are attended to appropriately and professionally maintaining the organization’s image
Support in hosting visitors and guests to ensure a warm reception
Efficiently track movement of documents in and out of the organization to ensure an audit trail and professional handling of documents
Providing office support in a timely and effective manner to assure staff facilitation
Procuring and managing the office supplies and stationery
Create, maintain and build good relationships with suppliers/vendors negotiating for the best deals for the organization.
Receiving, recording and dispatching incoming and outgoing office letters and documents in a systematic manner and as per agreed standards
Processing various monthly bill payments
Provide support in maintaining office hygiene including office cleaning and maintenance of a neat environment
Support in arranging and execution of office events and logistics as required
Provide and serve timely snacks and refreshments for staff gatherings and meetings as per request and plan
Assist in monitoring, controlling and ordering office supplies
Make errands as per requests and plans
Process regular and emerging administrative obligations such as bills payment
Ensure timely settlement of all financial obligations such as cash reports, expense reports etc.
Perform other duties as assigned by the Senior Manager Administration and Human Resources
Requirements
Diploma in Public Relations or Business or a related field
A minimum of 2 years’ experience in a busy reception or administration office
Fluent in written and spoken English and Swahili
High level of proficiency with Microsoft PowerPoint and Outlook
Proficiency with Microsoft Word and Excel
Apply via :
www.ijm.org