Experience: 2-3 years
Position Overview: Nathan Digital, a leading digital services provider in Kenya, is seeking a meticulous and experienced Assistant Contracts and Compliance Specialist to join our dynamic team. The successful candidate will play a crucial role in ensuring the integrity of our contracts and compliance processes, contributing to the smooth operation of our business and adherence to regulatory standards.
Responsibilities:
Document Controlling:
Organize, manage, and maintain all company documents, ensuring easy retrieval and accessibility.
Implement document control procedures to streamline processes and enhance efficiency.
Contract Management:
Assist in drafting, reviewing, and negotiating contracts with clients, vendors, and freelancers.
Monitor contract performance and compliance to mitigate risks and optimize outcomes.
Maintain a comprehensive database of contracts and associated documentation.
ISO Compliance:
Support efforts to ensure compliance with ISO standards relevant to the organization’s operations.
Assist in conducting internal audits and assessments to identify areas for improvement and adherence to ISO requirements.
Registrations and Tenders:
Manage registrations with relevant authorities and regulatory bodies.
Coordinate the preparation and submission of tenders and proposals, ensuring compliance with tender requirements and deadlines.
Company Documentation:
Maintain and update company policies, procedures, and manuals in accordance with regulatory changes and organizational needs.
Ensure all company documentation is accurate, up-to-date, and easily accessible to relevant stakeholders.
PRO-Related Tasks:
Handle public relations and government liaison activities as required.
Facilitate the processing of permits, licenses, and other regulatory approvals necessary for the company’s operations.
Risk Management:
Identify potential risks and compliance issues within contracts and operational processes.
Develop strategies to mitigate risks and ensure regulatory compliance.
Implement risk management frameworks and procedures.
Data Privacy and Protection:
Ensure compliance with data privacy regulations such as GDPR, CCPA, or local data protection laws.
Establish protocols for the secure handling, storage, and transmission of sensitive information.
Vendor Management:
Evaluate and onboard vendors, ensuring compliance with company policies and regulatory requirements.
Monitor vendor performance and adherence to contractual obligations.
Reporting and Analysis:
Prepare regular reports on contract performance, compliance metrics, and key performance indicators (KPIs).
Analyze data to identify trends, areas for improvement, and opportunities to enhance efficiency and compliance.
Internal Controls:
Develop and implement internal control procedures to safeguard company assets and ensure compliance with regulations.
Conduct periodic reviews and audits to assess the effectiveness of internal controls.
Ethics and Corporate Governance:
Promote ethical behavior and corporate governance principles throughout the organization.
Ensure adherence to codes of conduct and ethical standards in all contractual and business dealings.
Requirements:
Bachelor’s degree in Business Administration, Law, Compliance, or related field.
Proven experience (2-3 years) in contracts management, compliance, or a similar role.
Familiarity with ISO standards and compliance requirements.
Strong attention to detail and organizational skills.
Excellent communication and negotiation abilities.
Ability to work independently and collaboratively in a fast-paced environment.
Proficiency in document management software and MS Office Suite.
Knowledge of Kenyan regulatory frameworks and procedures is preferred.
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