The purpose of this role is to support the process that ensures that MSK database is updated on a real time basis and accurate information is available for decision making. Further, the position will monitor daily banking of clinics income thru cash and Mpesa and alert management of emerging issues, maintain filing and archive system to ensure that hard copy records are available on demand and that petty cash float is adequately maintained for support office and assigned clinics.
The Assistant Accountant works in a team with the Senior Finance Officer, 3 Accountants, Grants Manager, and 2 Accounts Assistants and reports to the Senior Finance Officer. S/he is part of the Finance department
Key Responsibilities
Clinic income monitoring
The activities include;
Daily email check to ascertain clinic collections are banked daily
Compare banking against daily CLIC reports
Follow up with centres where there are delays or discrepancies
Inform Supervisor on such delays for further follow up
Prepare CLIC Vs SUN reconciliation at end of each month comparing income posted in SUN against that in CLIC and explain variance if any
Post monthly service statistic for Centres in SUN in time for MRP
Record clinic waivers after approval DoP’s approval every month as appropriate
Prepare NHIF capitation reconciliation on a quarterly basis
Monthly tracking of clinic corporate debtors to ensure proper recording and collection
Petty cash handling for support office and clinics petty cash support
The activities include:
Maintain support office petty cash in safe custody
Disburse petty cash against approved petty cash vouchers
Reconciled float against paid vouchers
Prepare reimbursement request when float reaches reimbursement level
Receive & record petty cash reimbursement claims from assigned clinics
Review returns and process reimbursement claim
Post clinics petty cash expenses
Outreach and clinic Channel – finance focal person
Process approved advance requests as per policy
Book approved surrenders and update outreach staff accounts in SUN
Follow up on outstanding issues for resolution
Bank reconciliation
Prepare monthly bank reconciliation statements for the, Mpesa clinics collection(C2B) account and all the MSK collection accounts
Follow up and resolve outstanding amounts on the bank reconciliation statement before the following month end.
Any other duties assigned
Participate in quarterly stock take exercise
Overall responsibility for archiving of documents
Participate in cross purpose activities within MSK
Participate in asset verification exercise
Document recording and tracking in finance
Prepare phased budgets, BVAs and reports for assigned projects
Knowledge, skills and attitudes
Qualifications:
Bachelor Degree in finance or related fields from a recognised institution of higher learning or CPA II
The Candidate should have experience working with any EDP system (working knowledge of inflow and SUN will be an added advantage).
Minimum one year’s work experience in accounting either in private sector or NGO
Skills:
Possess excellent data entry and processing skills
Good organisational skills
Ability to influence and communicate effectively.
Ability to work with minimum supervision.
Attitude / Motivation:
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviours that MSI encourages in all employees and they are defined below:
Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
Responsive
Being responsive to changing priorities and demands
Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
Driven
Drive and determination to deliver results
Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
Motivated
Motivation towards achieving quality results to maximise potential
Team Player
Working as part of a team by being supportive, flexible and showing respect for each other
