Job Description
Tasks and Responsibilities
PROJECTS:
Preparing Monthly Donor reports for all EAWLS projects ensuring that all debits and credits are captured for approval by the Finance Manager before distribution to donors.
Reconcile Staff imprest analysis on a monthly basis to ensure all funds received by any staff member are accounted for in a timely manner and ensuring that follow-up is done for outstanding imprests.
Prepare all Project related Local Purchase Orders for all EAWLS Suppliers subject to approval by the Finance and HR & Administration Managers and with all the proper documentation in place.
Prepare donor invoices in line with donor budgets
Prepare Monthly Bank reconciliations for EAWLS Kenya Shilling Accounts
Post cheque requisitions (payment vouchers), bank deposits (direct credits), bank payments (direct debits), invoices raised to donors, credit notes, and Cash surrenders into the SAGE system.
Check project cash/imprest requests to ensure they agree with donor and EAWLS requirements
Check all project cash surrenders/liquidation of funds by staff
Prepare monthly Conservation Funds report and Grants Received Report for submission during Board meetings
Prepare project cash forecasts on a monthly/weekly basis as needed
Any other duties assigned by the Finance Manager
ADMINISTRATION
Liaise with EAWLS suppliers on payments
Assist with preparing payments to be made using the MPESA Bulk system
Assist with follow-ups on outstanding payments to EAWLS when needed (debtor follow-ups)
In-charge of the EAWLS merchandise under the supervision of the Finance Manager. S/He is expected to receive all merchandise from suppliers after verification from LPOs, hand over the Goods received note to the Accountant – Operations for posting. S/he will also issue merchandise to Marketing staff ensuring that the merchandise is signed for when issued.
Prepare weekly cash position showing the funds held for each donor after approved payments are made to ensure bank accounts are not overdrawn.
Checking all administration cash surrenders/liquidation of funds by staff.
Prepare all Administration Local Purchase Orders for all EAWLS Suppliers subject to approval by the Finance and HR & Administration Managers and with all the proper documentation in place.
May be required to assist with filing VAT Returns as well as Withholding Tax Returns
Any other duties assigned by the Finance Manager
Qualifications:
Professional accounting qualification i.e. CPA/ACCA (CPA Section 3 minimum)
Knowledge in using SAGE 200 will be an added advantage
Experience:
A minimum of two years in project accounting in a busy office
Experience working with non-profit finance management and accounting
Required skills and competences:
Good communication skills
Creative, innovative, aggressive and keen on details
Team player, with ability to seek out views of others and build positive working relationships
Result oriented
Advanced excel knowledge
Use of iTax system for filing returns
Applications, consisting of a covering letter explaining why you feel you should be considered for this role and a full CV (should contain contact details for at least two professional referees) should be sent as single PDF document to info@eawildlife.org .Please mark your application Assistant Accountant – Projects The closing date for applications is 24 thJuly 2023. Only shortlisted candidates will be contacted. The applications will be reviewed on a rolling basis. The East African Wild Life Society is an Equal Opportunity Employer and does not charge for any application or recruitment
Apply via :
info@eawildlife.org
