Reference Code: AAIBAR03
Grade: GSA5
Supervisor: Snr. Finance Officer, AU-IBAR
JOB DESCRIPTION SUMMARY:
Under the supervision of the Senior Finance Officer the Assistant Accountant shall act as a support staff member within the finance department by performing accounting and payroll tasks for African Union.
MAIN DUTIES AND RESPONSIBILITIES
a) Accounting
Manage a complete financial function of the Mission which would include a number of different and diverse operations and inter-related accounts of the financial system;
Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate;
Keep and update financial records of the office;
Maintain updated Personnel data (staff contract, leave management, up-to-date personnel information
Maintain up to date files for service providers/contracts;
Journalize monthly exchange difference and bank charges on the various payments effected through Foreign and Local bank accounts of the Mission;
Adjust the local bank balance at the end of each month;
Prepare bank reconciliations;
Draft various correspondence related to financial and administrative matters and submit to the supervisor;
Prepare financial statements to be audited;
Prepare Financial Reports for consideration of the AU Headquarters and Donors as well as the certification of general expenditures;
Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;
Provide advice on financial and administrative policies, their application and related procedures for the office in accordance with the Financial Rules and Regulations, Staff Regulation and Rules and various circulars.
Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Rules and Regulations, Staff Rules as well as administrative instructions and circulars;
Perform any other financial and administrative related duties as may be assigned by supervisors. Tasks
Payroll
Maintaining payroll information by collecting, calculating, and entering data.
Updating payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
Determining payroll liabilities by calculating employee salary, statutory and other legal deductions income and other compensation payments.
Resolving payroll discrepancies by collecting and analyzing information.
Providing payroll information by answering questions and requests.
Maintaining payroll operations by following policies and procedures; reporting needed changes.
Maintaining employee confidence and protecting payroll operations by keeping information confidential.
Contributing to team effort by accomplishing related results as needed.
QUALIFICATION AND WORK EXPERIENCE REQUIRED
Academic Qualification
A Diploma in Accounting, Finance or Business Management
Candidates must have at least 5 years of progressive work experience in accounts or finance.
Knowledge, skills and abilities
Excellent interpersonal skills and ability to organize and motivate others and to work in a multicultural environment.
Excellent computer skills; Microsoft Office, Internet Explorer, SAP, etc ;
Work experience in accounting packages is an advantage
Good skills in planning and organization
Good negotiation skills, good communication and presentation skills
