Job Purpose:
The incumbent will be accountable for the overall business administration activities with an aim of improving efficiency in operations to foster business growth.
Responsibilities:
Accurate and timely delivery of correspondence
Developing and implementing office policies
Managing communication among stakeholders
Records and filing management
Managing inventory of office supplies in accordance to company policy
Managing company events, meetings and travel schedules
Main Activities:
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements:
At least 4 years’ experience as an administrative officer in a busy environment
Knowledge of office management systems and procedures
Proven prior experience in managing travel schedules
Working knowledge of office equipment, like printers
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail, problem-solving skills and a critical thinker
Females between the ages of 26 – 35 are encouraged to apply
Remuneration:
Gross salary range of KES 30,000 – 40,000 depending on experience with an option of reviewing upwards after 3 months’ probation based on performance
Start date:
Immediately
Send an updated PDF copy of your CV ONLY to recruit@delscokenya.com on or before 20th January 2020 at 11:00AM. Applicants MUST indicate the position they are applying for in the subject of the email. Only those applicants that meet the minimum qualifications and application deadline will be considered for first stage of shortlisting process.
Apply via :
recruit@delscokenya.com
